Buyers Administration Assistant - Entry Level

NEW LOOK; London; On-site; GBP 20,000 - 30,000; Full time

Job description

Buyers Administration Assistant - Entry Level

London, UK Req #1995

17 April 2025

We’re the feel-good fashion brand making style accessible and fun for over 55 years, on our website, mobile app and over 300 stores in the UK.

By living our values - we play to win, customer obsessed, we are one and it starts with me - we deliver That New Look Feeling for our customers and each other.

Buying is the department that brings together creative inspiration & commercial planning to deliver the best ranges for our customer. Product is at the heart of everything we do, from developing the best prints for dresses, the must have coat of the season or the ‘It’ bag. Always thinking ‘customer first’ we work hard with our suppliers in the UK & across the world to deliver fashion at amazing prices & as quickly as possible. Buying is fast paced and exciting & every day is unique.

Accountabilities & Responsibilities

Planning
• Strategy awareness at Group and Department Level
• Awareness of Brand Vision
• Managing daily /weekly tasks in line with Ways Of Working (WOW)
• Preparation for Departmental Meetings
• Supporting the Buying team with data entry into the planning tool

Buying
• Raising purchase orders
• Working to the Critical Path to meet all deadlines
• Dealing with issues arising with orders both internally and externally
• Taking ownership of finding solutions
• Coordinating barcode process
• Maintaining purchase orders in the Critical Path in the relevant system
• Assisting the team with supplier slippage management
• Actioning any order amendments under direction from the B&M team
• Supporting commitment through the weekly team updates

Sample Management
• Processing samples received
• Labeling, logging, organising and filing samples
• Preparing samples for meetings
• Maintaining the departments range and samples
• Driving the press sample process to ensure that the department offer is fully potentialised.
• Ensuring production samples are received in time to pre shoot for online sales
• Maintaining the latest imagery of samples
• Preparing samples in readiness for 3PE partner meetings

Trading
• Basic understanding of trade reports
• Basic understanding of trade decisions
• Attending Group Trade meetings

Product Awareness
• An understanding of the New Look Customer
• Basic understanding of our Customer Insight and Market Share
• Actively contributing in trend and competitor analysis, making recommendations for changes or developments
• Ongoing familiarity of the competition’s product range
• Completing and reporting back on NL store visits and competitor shops

Technical Knowledge & Experience
• An understanding of fashion trends and knowledge of the high street
• Accuracy
• Confident communicator
• Demonstrates passion for Product
• Previous experience working in Fashion / Retail and / or as a Buying Admin Assistant
• Fashion Qualification / Other degree desirable

Why New Look?

The amazing people, the fashion – there are so many reasons to love working at New Look. We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals.

Being part of the New Look Team means you get access to a great range of benefits & perks:

• You’ll *love* our generous staff discount – 40% off for you and a loved one, and 25% off for up to 12 friends and family members!
• Get special access to hundreds of discounts from top retailers and gyms, along with free workout classes, on our rewards platform Runway.
• Plan for your retirement while you work with our contributory private pension scheme.
• Our family-friendly policies include enhanced maternity, paternity and adoption leave, and shared parental leave.
• Benefit from free Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you.
• Big trip on the cards? Unlock extra leave with our buy more holiday scheme.
• Celebrate YOU! Enjoy an extra paid day off on your birthday each year.
• Do your bit for the environment and save money with our Cycle2Work scheme.
• Spread the cost of your commute with interest-free season ticket loans.
• Running late? No worries, enjoy a free breakfast on us!

Please note – these benefits and perks are non-contractual and may be changed from time to time.

Apply now to find out more!

We pride ourselves on being a flexible employer, our colleagues work a range of patterns. If you have a specific pattern in mind, we're keen to discuss this with you in line with the output needed for the role.

Please ensure that your CV is in simple format e.g. Microsoft Word when applying using your CV to ensure a smooth application process.

• Job Family RBY000 - Retail Buying Generalist/Multidiscipline