Buyers Administration Assistant

New Look; Greater London; On-site; GBP 18,000 - 22,000; Full time

Benefits offered by this job

Staff discount 40%

Pension scheme

Virtual GP

Life assurance from day one

Birthday day off

Cycle to work

Job summary

New Look in Greater London is seeking a Buying Admin Assistant to support the fast-paced buying team. You'll help manage daily tasks, raise purchase orders, and coordinate with suppliers to keep the critical path on track.

You should be highly organized with a good eye for fashion trends, and a confident communicator who can build relationships across teams. A fashion-related qualification is desirable but not essential.

Qualifications

• Strong awareness of current fashion trends and high street landscape.
• Highly organized with excellent attention to detail.
• Confident communicator who builds positive relationships with teams and suppliers.
• Passionate about product and how ranges are built and brought to market.
• Experience in Fashion/Retail or Buying Admin Assistant is advantageous.
• Fashion-related qualification or degree is desirable but not essential.

Responsibilities

• Support the Buying team with data entry into planning tool.
• Raising and tracking purchase orders per department needs.
• Assist with coordinating barcode processes and supplier communications.
• Prepare for departmental meetings and maintain daily/weekly WOW tasks.
• Monitor and update sample process and sample management for meetings.

Skills

Fashion trend awareness

Organized

Communication skills

Attention to detail

Education

Fashion-related degree (desirable)

Job description

The Role:

Buying is the department that brings together creative inspiration & commercial planning to deliver the best ranges for our customer. Product is at the heart of everything we do, from developing the best prints for dresses, the must have coat of the season or the ‘It’ bag. Always thinking ‘customer first’ we work hard with our suppliers in the UK & across the world to deliver fashion at amazing prices & as quickly as possible. Buying is fast paced and exciting & every day is unique.

WHATS IN IT FOR YOU:

• 40% staff discount plus friends & family discounts throughout the year
• Access to our reward platform for external discount and offers
• Private pension scheme
• Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you
• All employees are covered by our life assurance policy from day one
• Unlock extra leave with our buy more holiday scheme.
• Celebrate YOU! Enjoy an extra paid day off on your birthday each year
• Enhanced maternity, paternity and adoption leave, and shared parental leave.
• Spread the cost of your commute with interest-free season ticket loans
• Do your bit for the environment and save money with our Cycle2Work scheme
• We're proud to partner with the Retail Trust and Fashion & Textile Children's Trust

What you’ll be doing:

Planning

• Strategy awareness at Group and Department Level
• Awareness of Brand Vision
• Managing daily /weekly tasks in line with Ways Of Working (WOW)
• Preparation for Departmental Meetings
• Supporting the Buying team with data entry into the planning tool

Buying

• Raising purchase orders
• Working to the Critical Path to meet all deadlines
• Dealing with issues arising with orders both internally and externally
• Taking ownership of finding solutions
• Coordinating barcode process
• Maintaining purchase orders in the Critical Path in the relevant system
• Assisting the team with supplier slippage management
• Actioning any order amendments under direction from the B&M team
• Supporting commitment through the weekly team updates

Sample Management

• Processing samples received
• Labeling, logging, organising and filing samples
• Preparing samples for meetings
• Maintaining the departments range and samples
• Driving the press sample process to ensure that the department offer is fully potentialised.
• Ensuring production samples are received in time to pre shoot for online sales
• Maintaining the latest imagery of samples
• Preparing samples in readiness for3PE partner meetings

Trading

• Basic understanding of trade reports
• Basic understanding of trade decisions

• Attending Group Trade meetings

Product Awareness

• An understanding of the New Look Customer
• Basic understanding of our Customer Insight and Market Share
• Actively contributing in trend and competitor analysis, making recommendations for changes or developments
• Ongoing familiarity of the competition’s product range
• Completing and reporting back on NL store visits and competitor shops

Who you are:

• You have a strong awareness of current fashion trends and a good understanding of the high street landscape.
• Highly organised with excellent attention to detail and accuracy in everything you do.
• A confident communicator who builds positive relationships across teams and with suppliers.
• Passionate about product, with a genuine interest in how ranges are built and brought to market.
• Previous experience within Fashion/Retail and/or in a Buying Admin Assistant role is advantageous.
• A fashion-related qualification or degree is desirable, but not essential.