Buyers Admin Assistant

WYSE; London; Hybrid; GBP 60,000 - 80,000; Full time

Job description

Job description

Position: Buying Admin Assistant

Reports to: Junior Buyer

Duration: Permanent

Hours: Full time - hybrid

Location: Head Office - Shepherd's Bush

Position description:

Working closely with the Buying Team, the Buyer's Admin Assistant will be responsible for the set-up of new styles and purchase orders, ensuring clear communication with the wider business and suppliers. They will have responsibility for all sample management, ensuring styles are available for shoots, events and fit sessions.

Close communication will be needed with all areas of the business including Merchandising, Design, Marketing, E-commerce and Customer Services, ensuring clear information is passed on in a timely manner. The candidate will need to have excellent organisation skills, be highly accurate, and possess good time management with a passion for clothing.

This full-time position is based in Head Office at Shepherd's Bush, Monday-Friday 9am-5pm with alternate Fridays working from home (flexed weekly based on business needs).

Key responsibilities:

1. Maintaining critical path, communicating with suppliers regularly on email, and conducting weekly calls to ensure key deadlines are met and any risks to deliveries are highlighted in advance and shared with the wider team to ensure key launches are maintained.
2. Support on Monday trade, pulling best and worst products and assisting the team with trade prep.
3. Provide administrative support to the Junior Buyer and the wider buying team, helping prep for sign-offs, fit sessions, and trade.
4. Responsible for setting up items and raising POs accurately, updating all relevant documents and systems.
5. Sample management: organising, preparing, and tracking samples for LIVE's, press, and shoots including organising couriers and liaising with other functions to ensure product is sent on time.
6. Responsible for all samples: logging proto samples, fit samples, and final samples and ensuring all sample rails/rooms are organised.
7. Owning approvals process and managing up to Junior Buyer to ensure key timelines are met.
8. Responsible for sending out courier packages and opening post on a daily basis.
9. Carrying out online comparative shopping and trend analysis to develop and maintain knowledge of the current marketplace.
10. Prepping for fit sessions by logging all styles on the fit list in a timely manner and keeping the fit room clear and tidy.
11. Additional ad-hoc tasks including for the founder.

Knowledge / Skills:

1. The ability to multitask in a fast-paced environment.
2. A strong team player - working collaboratively, building relationships, and communicating confidently with both peers and suppliers.
3. Proactive and self-motivated.
4. Highly organised with excellent timekeeping skills.
5. Exceptional attention to detail.
6. A passion for clothing.
7. Excel knowledge.