Buyers Admin Assistant

Crew Clothing Company; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Crew Clothing Company seeks a Buyers Admin Assistant to play a crucial role in supporting the buying team by ensuring efficient product management and delivery. Responsibilities include overseeing critical path processes, coordinating samples, and general administrative duties. The ideal candidate will have strong communication skills, attention to detail, and experience in a buying admin role. Join us to help shape the future of our collections!

Benefits

Staff Discount

Uniform allowance

Pension scheme

Refer a Friend scheme

Training and career development

Supportive and rewarding culture

Qualifications

• Essential skills include general administration and attention to detail.
• Experience in Excel and understanding of Buying function is important.
• Ability to prioritize and manage tight deadlines.

Responsibilities

• Manage critical path and ensure timely delivery of products.
• Coordinate sample requirements and prepare product reviews.
• Assist in various administrative tasks and maintain product data.

Skills

General administration

Attention to detail

Excellent communication

Organization

Teamwork

Education

Previous Buying Administration experience

Tools

Excel

Word

Job description

Buyers Admin Assistant - Outlets

At Crew Clothing, we believe clothes are about so much more than “just clothes”. Designed with the spirit of the south coast in every stitch, our crossed oars are a mark of timeless British style. These are clothes for life’s best moments.

We believe in collaboration, kindness, and creativity, in celebrating our successes and championing our customer at every step of the way. From ’93 to now, people have been at the heart of everything we do. It’s in our name – Crew.

Purpose of the role: This role is responsible for assisting the Buyers in all aspects of the Critical Path, Sample, and Administration Management for the department to ensure on-time delivery of product to specification, from proto handover to product launch.

Responsibilities:

Critical Path/Range Plan Management:

• Management of the critical path and department processes to ensure all information is up to date and readily accessible by other teams
• Ensuring all style details are inputted to the range plan on time and accurately
• Ensuring phasing and deliveries are correct on the Critical Path with weekly meetings with Merchandising.
• Amending orders where required
• Entering all data to Futura to allow order raising
• Answering ad hoc queries as required

Sample Management:

• Managing and coordinating sample requirements for buying department to include Press, Wholesale, and Photo samples.
• Chasing in all samples to meet deadlines
• Preparation of product reviews, ensuring that all samples are set up when required.
• Managing product storage for the department.

Catalogue Information:

• Compile the styling and trims details for the catalogue, proofread the catalogue with the buyer before going to press.
• Collate the catalogue information between Garment Tech, Merchandising, Marketing, and Buying, and ensure that the document is completed for the deadline.

Other Buying responsibilities:

• Assisting in fit sessions, providing administrative support
• Conducting competitive shopping trips to develop and understand the current marketplace, Crew’s position in the marketplace. Compare retail prices
• Taking comprehensive notes in meetings when required
• Updating and filing all product data requirements.
• Maintaining style information and cost prices on the Range plan and Futura
• Managing sample invoice processes
• Undertaking development or project work set by the buyer
• Assisting in general team administration: managing phone calls, post, courier, and parcel collections, and other ad hoc admin duties.

People/Communication:

• Working with the Design, Merchandising, and Garment Technology teams to answer queries and ensure a smooth transition of the product life cycle from proto to bulk.
• Attending weekly updates and scheduled meetings
• Maintaining excellent communication across the company
• Assessing and escalating any queries or issues with the product life cycle that may cause delays or cost implications.

Key Skills and Experience

Essential

• General administration
• Attention to detail and accuracy
• Excellent communication and organization
• Experience in Excel and Word
• Ability to prioritize and manage a work schedule whilst working to tight deadlines
• Ability to initiate and build strong relationships with suppliers and other department members
• Teamwork
• Understanding of the Buying function and critical Path processes
• Previous Buying Administration experience
• Able to work with pace and energy

Desirable

• Understanding of garment construction and production processes
• Passion for product and keenness to learn
• Positive and solutions-oriented

What we can offer you:

• Staff Discount
• Uniform allowance
• Pension scheme
• Refer a Friend scheme
• Training and career development
• Supportive and rewarding culture