Buyer's Admin Assistant

TRI CONSULTING LIMITED; London; On-site; GBP 60,000 - 80,000; Part time

Job summary

A global luxury online retailer seeks a temporary Buyer's Admin Assistant for 3 months. This role involves managing supplier orders, maintaining purchase records, and supporting various administrative tasks within the team. Ideal candidates will have experience in the fashion industry and be proficient in MS Office.

Qualifications

• Experience in the fashion industry preferred.
• Entry-level position; must be organized and quick to learn.
• Available immediately or on short notice.

Responsibilities

• Check and update order confirmations from suppliers.
• Manage new supplier introductions and maintain accurate purchase orders.
• Prepare vendor packs and conduct pricing checks.

Skills

Organizational skills

Quick learning ability

MS Office proficiency

Job description

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A Global luxury online retailer requires a Buyer Admin Assistant on a temporary basis for 3 months.

Key Responsibilities

• Obtain, check, and update order confirmations from suppliers to ensure 100% accuracy.
• Manage the introduction of new suppliers, ensuring they receive the necessary paperwork and are correctly set up with Accounts Payable and internal systems.
• Maintain accurate purchase orders within Fulcrum, including uplift, cost price, style code, and shipping windows.
• Keep records of payment terms and shipping details.
• Raise re-orders as requested by the department.
• Perform site checks, request product merges, and create new PIDs as needed.
• Conduct pre-upload checks and resolve issues before go-live, including pre-shoot management.
• Collect, check, and upload all RRPs each season, maintaining appropriate margins.
• Perform pricing checks (margin, default, RRP) prior to upload.
• Prepare vendor packs ahead of buying trips, including relevant reports and range plans.
• Act as a point of contact for query resolution across departments such as Buying, Accounts Payable, Customer Care, Editorial, and Studio.
• Support the department with administrative duties as requested.

Essential Requirements

• Experience working in the fashion industry.
• Very organized with quick learning ability.
• Proficient in MS Office.
• Immediately available or on short notice.

Additional Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: IT Services and IT Consulting

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