Buyer's Admin Assistant

TRI Consulting Ltd; Greater London; On-site; GBP 19,000 - 23,000; Part time

Job summary

A renowned luxury online retailer seeks a Buyer Admin Assistant for a 3-month temporary role to support a busy lifestyle and eyewear team. The position focuses on precise supplier confirmations, setup, and PO accuracy, with responsibilities spanning pre-upload checks, pricing, and vendor pack preparation.

The ideal candidate will be highly organized, proficient in Excel, and available on short notice to ensure seamless administrative support across Buying, Accounts Payable, and Studio teams.

Qualifications

• Good experience of Excel.
• Very organized and can pick things up quickly.

Responsibilities

• Obtain, check and update order confirmations from suppliers to 100% accuracy.
• Manage introduction of new suppliers and ensure paperwork and accounts setup.
• Maintain 100% accurate purchase orders within Fulcrum (uplift/cost price/style code/shipping window).
• Maintain records of payment terms and shipping details.
• Raise re-orders as requested by department.
• Perform pre-upload checks and resolve issues before go-live, including pre-shoot management.
• Collect, check and upload RRPs each season maintaining margin.
• Perform pricing checks (margin, default & RRP) prior to upload.
• Pull together vendor packs ahead of buying trips with relevant reports.

Skills

Excel

Organization

Job description

Renowned luxury online retailer requires a Buyer Admin Assistant to join their busy lifestyle and eyewear team on a temporary basis for a 3 months initial period.

Key responsibilities are as follows

Obtain, check and update order confirmations from suppliers to 100% accuracy

Manage introduction of new Suppliers, ensuring suppliers have received new supplier paperwork and are correctly set up with Accounts Payable and internal systems.

Maintain 100% accurate purchase orders within Fulcrum such as uplift/cost price/style code/shipping window etc.

Maintain accurate records of of payment terms and shipping details

Raise re-orders as requested by department

Perform site checks and request product merges, creating new PID's where necessary

Perform all pre-Upload checks and resolve any issues before go-live, including pre-shoot management

Collect, check and upload all RRPs each season whilst maintaining appropriate margin

Perform all pricing checks (margin, default & RRP) prior to upload

Pull together vendor packs ahead of buying trips, ensuring all relevant files are included in each pack (including but not limited to sell through reports, vendor pack report, range plans)

Act as a single point of contact for query resolution and follow up for; Buying, Accounts Payable, Customer Care, Editorial (Shoots), Product Editorial (Upload), Samples and Studio.

Support the department in performing admin duties as requested by your department

Essential requirements

Ideally have worked in a similar industry but not essential

Very organised and can pick things up quickly

Good experience of Excel

Must be immediately available or on short notice