Business Support Officer/Personal Assistant B6

NHS Scotland; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent health organization in Glasgow is seeking a Business Support Officer and Personal Assistant to work with its Chief Executive. The role involves providing senior-level support, managing a PA team, and engaging with various stakeholders, requiring strong organizational skills and proficiency in Microsoft Office. Candidates should have a background in a high-paced administrative role and a degree in relevant fields.

Qualifications

• Experience in a demanding PA or Administrative Officer role.
• Proven track record at Senior Management/Board level.
• Strong organisational and analytical skills.

Responsibilities

• Provide PA support for the Chief Executive and Deputy Chief Executive.
• Line manage the Corporate PA team.
• Engage with stakeholders including Senior Management and government offices.

Skills

Organisational skills

Communication skills

Diplomacy

Microsoft Office proficiency

Education

Degree in Secretarial Studies or Business Administration

Job description

Overview

An exciting and immediate opportunity has arisen for a Business Support Officer and Personal Assistant (PA) to work with the Chief Executive of NHS Greater Glasgow and Clyde. The role will also provide support to the Deputy Chief Executive and will provide line management to the Corporate PA team. This post is based at JB Russell House, Gartnavel Royal Hospital and is offered on a permanent basis.

Responsibilities

• Provide Personal Assistant support at a senior level and undertake all aspects of secretarial/administrative support for the Chief Executive and Deputy Chief Executive.
• Line manage the Corporate PA team.
• Manage a fast-paced, unpredictable workload with professionalism, discretion and diplomacy in a confidential setting.
• Demonstrate flexibility with excellent organisational and communication skills.
• Maintain a high level of competency in using Microsoft Office, in particular Word, Excel, PowerPoint and Teams.
• Support the senior leadership team in the Board to deliver services across a wide portfolio of high-profile and critical work programmes, working collaboratively both internally and externally.
• Engage with a wide range of stakeholders, including Senior Management Team, Directors, Clinicians, Operational Managers, Non-Executive Board Members, Scottish Government Health Directorate, the Cabinet Secretary's office, MSPs/MPs/MEPs, other health organisations, partner agencies, trade unions and members of the public, promoting a customer-focused image of the organisation.

Qualifications and Experience

• Experience in a demanding PA, Team Secretary or Administrative Officer role, with understanding of the NHS or a large multisite organisation within the Public or Private sector.
• A proven track record of working at Senior Management/Board level in a busy organisation with competing priorities.
• Applications from those with a recognised qualification in Administration equivalent to a Degree in Secretarial Studies or Business Administration, or significant relevant equivalent experience.
• Strong organisational ability, with excellent analytical, written and oral communication skills to provide comprehensive administrative support.

Additional Information

For more information about the role refer to the Job Description and Person Specification at the bottom of this page.

If you would like further information about the role before applying, please contact in confidence:

Leanne Law, Administration Manager (Corporate Services) E-mail: [e-mail] Telephone: [phone]

NHSGGC encourages applications from all sections of the community and promotes inclusion and a diverse workforce.

By signing the Armed Forces Covenant, NHSGGC is committed to being a Forces Friendly Employer and supports applications from the Armed Forces Community.

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