Business Support Officer

Ministry of Defence; Shrivenham; On-site; GBP 25,000 - 30,000; Full time

Job summary

A government organization is seeking a dedicated Business Support Officer to provide high-quality support at their Shrivenham location. The role involves overseeing day-to-day operations, managing events, and ensuring compliance with health and safety regulations. Ideal candidates should possess excellent organizational skills, adaptability, and a proactive approach to teamwork. This position offers 37 hours of work per week in a dynamic environment.

Qualifications

• Excellent organizational skills and able to manage multiple tasks.
• Proactive and agile approach to team collaboration.
• Ability to supervise events and manage inquiries.

Responsibilities

• Provide high-quality service delivery throughout the organization.
• Support smooth day-to-day business operations.
• Supervise conference applications and ensure successful events.
• Lead for Safety, Health, Environment, and Fire compliance.
• Manage online procurement and oversee expenditures.

Job description

Overview

This post is perfect for a confident, dedicated and enthusiastic self-starter who will thrive in a fast paced and dynamic work environment. We are seeking an exceptionally organised individual to provide business support to personnel based at Shrivenham in the efficient and effective running of their area.

The Business Support Officer (BSO) is key to delivering quality services to support the needs of the organisation. The BSO will provide consistent high quality levels of service delivery across the organisation acting as a proactive and agile team member working alongside Senior Leaders’ PAs and Team Desk Officers. The BSO will support the smooth running of the day-to-day business and will have a flexible working approach to accommodate an often-demanding environment.

This position is advertised at 37 hours per week.

An opportunity to work within and add value to a dynamic team.

Undertake learning and development and upskilling as required.

Responsibilities

• Provide consistent high quality levels of service delivery across the organisation, acting as a proactive and agile team member working alongside Senior Leaders’ PAs and Team Desk Officers.
• Support the smooth running of day-to-day business with a flexible working approach to accommodate an often-demanding environment.
• Conference & Events Supervisor for all conference applications and enquiries from staff and outside agencies, ensuring that planning, organisation and liaison is successfully carried out with all stakeholders to guarantee seamless events.
• Lead for all Safety, Health, Environment and Fire (SHEF) within the Building. Keep up to date with legislation and procedures. Member of MOD Shrivenham site SHEF Representative Committee. Includes building maintenance reporting, fire marshal duties (once trained) and liaising with contractors to complete works.
• Develop and maintain operating processes to create a portfolio of aligned business rules, ensuring that work flows are more efficient across the organisation.
• Account holder for the online MOD procurement system. Oversee and action Contracting, Purchasing and Finance (CP&F) to support business outcomes.
• Commodity manager, committing expenditure in line with the signed Letter Of Delegation, including approval of reprographics, stationery, parcels, accommodation & passport/visa photos, transport reconciliation, and assisting with ad hoc finance requirements.
• Oversee staff travel and manage/book travel for staff members, providing advice to ensure the most cost effective and efficient solutions are explored with appropriate approvals.
• Support and book military travel requests.
• Maintain the Building dog register in line with MOD Shrivenham Station orders.
• Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please check the closing date on Civil Service Jobs and allow enough time to submit your application form.