Business Support Officer

Surrey and Borders Partnership NHS Foundation Trust; Leatherhead; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading health and social care provider is seeking an Administrative Support professional in Leatherhead. You will provide high-quality administrative support within the Chief Operating Directorate, managing documentation for meetings and ensuring effective communication. The ideal candidate will be skilled in diary management and report preparation. This role offers a chance to work in an impactful environment supporting mental health services.

Qualifications

• High-quality, confidential business and administrative support.
• Effective diary management and prioritisation of appointments.
• Organising and managing documentation for meetings.

Responsibilities

• Organising documentation for meetings and events.
• Handling internal and external inquiries.
• Preparing reports, papers, and presentations.

Job description

The post holder will work within the Chief Operating Directorate supporting the Deputy Chief Operating Officer, Partnership Operations Director for Mindworks, and the Chief Operating Officer as required. They will be responsible for providing high-quality, confidential, and efficient business and administrative support in a timely and professional manner. The post holder will support their teams in managing internal and external relationships and in achieving their objectives, enabling effective leadership of the organisation. They will be a key team member ensuring the smooth running of the Chief Operating Officer Directorate.

Duties

Main duties of the role include:

• Organising and managing documentation for meetings and events, including preparing agendas and minutes, tracking actions, and managing timeframes. Attending meetings to take minutes as directed by the line manager.
• Serving as the first point of contact for the Partnership Operations Director for Mindworks, and as needed, for the Deputy COO and COO, handling internal and external enquiries.
• Ensuring the Deputy Chief Operating Officer and Partnership Operations Director for Mindworks are briefed and have the necessary documentation for meetings and events.
• Organising and producing reports, papers, presentations, and similar documentation within organisational timeframes.
• Providing effective diary management, prioritising appointments and commitments to ensure schedules run smoothly, using independent judgment to balance demands.
• Supporting meetings by organising, attending, and minuting ad hoc meetings and corporate or divisional events, including sending invites and securing facilities.

Surrey and Borders Partnership NHS Foundation Trust is a leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire, supporting a population of 1.3 million across 140 services.

We actively involve service users and communities in improving mental wellbeing and work closely with NHS and voluntary sector organisations to provide comprehensive support.

Surrey is a beautiful county just 30 minutes from Central London and the South Coast.

Note: Due to UK Home Office requirements, we cannot sponsor all roles. Applications for roles without sponsorship will be rejected. We reserve the right to close posts once sufficient applications are received. We look forward to your application!

For further details or informal visits, contact:

Name: Alex Vaughan
Job title: Senior Business Manager
Email: [e-mail]