Business Support Coordinator - 12 Month Fixed Term Contract

Lightsourcelabs; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading renewable energy firm in London seeks a Business Support Coordinator for a 12-month fixed term contract. You will manage administrative responsibilities, support the senior leadership team with diary management, and coordinate travel arrangements. Ideal candidates will have GCSE qualifications and experience in a similar role. Benefits include a competitive salary, health insurance, and professional development initiatives.

Benefits

Annual bonus

Health insurance

Pension

Qualifications

• Experience in a similar administrative role.
• Ability to manage a broad range of tasks.
• Experience of dealing with a heavy workload.

Responsibilities

• Manage diary for the Leadership Team.
• Coordinate travel arrangements for senior leaders.
• Provide administrative support to the team.

Skills

Attention to detail

Solid IT Skills

Proactivity

Education

GCSE Qualifications

Degree or admin/PA qualification

Tools

Outlook

Word

Excel

PowerPoint

Job description

Business Support Coordinator - 12 Month Fixed Term Contract

We are Lightsource bp – and we’re on a mission to become a global leader in onshore renewables, anchored by our proven track record in solar development.

For over a decade we’ve been actively working to diversify the way our world is powered with sustainable and responsible renewable power. We work to safely deliver affordable, reliable, large-scale onshore renewable and energy storage solutions to help the world decarbonise.

Our growing business is constantly innovating and investing to help drive the energy transition. Our people and projects are focused on supporting long-term sustainable growth and energy security.

Lightsource bp was fully acquired by bp in 2024.

What You’ll do (the role)

The role will be responsible for providing essential supporting the business by managing a range of administrative, clerical, and logistical responsibilities, ensuring the seamless day-to-day operation of the teams. Additionally, assist the senior leadership team with diary management, travel arrangements, and various administrative tasks as needed.

Please be aware that this position will be for a 12 Month Fixed Term period covering Maternity leave. The preferred candidate will ideally be able to start before the end of August 2025.

Duties and Responsibilities

• Diary management for the Leadership Team – assessing competing priorities and anticipating requirements; filtering and prioritising.
• Coordinating and setting up meetings and appointments for the Leadership team– coordinating all logistics i.e., attendees, visitors, timings, equipment, IT and meeting rooms
• Booking and arranging travel, transport and accommodation for the Senior Leadership team
• Compiling and submitting expenses for the leadership team.
• Assisting with the organisation of internal and external events and conferences
• Working collaboratively with all Business Support roles to ensure that Teams function without issues and that workload is shared when needed.
• Assisting with the induction and onboarding for new starters and working closely with HR when arranging interviews and managing expenses for candidates
• Helping to cover reception as and when required.
• Arranging couriers and managing DocuSign for confidential documents.
• Providing administrative support to the team (e.g. helping to compile reports)
• In addition, you will be required to perform other supportive duties as and when required
• Office based role with some flexibility to work from home

Who we’re looking for

Knowledge

• Office environment and working in a similar environment
• Knowledge of the solar or renewable energy industry would be an advantage but not essential

Qualifications

• Minimum of GCSE Qualifications
• Degree or admin / PA qualification desirable but not essential

Experience

• Accuracy, speed, proactivity, and an ability to ‘get things done’ are vital
• An ability to prioritise is key as the ability to manage a broad range of tasks
• Ability to demonstrate attention to detail
• Experience of working with a wide range of people
• Supervision of couriers for confidential documents and papers
• Solid IT Skills are required, particularly Outlook, Word, Excel and PowerPoint. (experience of expense and document management systems an advantage)
• Ability to deal with heavy workload
• Diary and International travel experience
• Demonstrable experience in a similar team assistant support position

Why you’ll make a great member of the team

• Tact and discretion is a priority in this role
• Self confidence
• Positive work ethic
• Detail oriented
• Self-starter with the ability to work independently and with minimal guidance
• Team player
• Can remain calm under pressure and within a busy environment

Why you’ll want to work for us

Our company is a place where you can be yourself and grow; a place where your ideas and opinions matter.

Be you

We pride ourselves on being an inclusive community, where every individual is valued and treated with respect.

Be responsible

Our culture is driven by our core values. From operating safely to ensuring our solar projects are responsible and promote biodiversity.

Be recognized

Alongside a competitive salary, we offer a variety of benefits including annual bonus, retention bank, health insurance, pension and other local benefits.

Be inspired

Beyond your day-to-day working life at Lightsource bp, there’s a variety of initiatives that will contribute to your own personal development. Initiatives to get involved with including our charitable causes, supporting our solar honey project or our sustainability initiatives.

Our Core Values

Lightsource bp truly cares about creating a sustainable future through safe, responsible and meaningful low carbon energy projects. Our core values of Safety, Integrity, Respect, Sustainability and Drive are the guiding principles for everything we do.