Business Support Coordinator

Integrated Care System; Bristol; On-site; GBP 20,000 - 30,000; Part time

Job summary

A leading healthcare trust in Bristol is seeking a proactive Business Support Coordinator to provide administrative support to management. The role involves managing compliance data and coordinating training. Ideal candidates should have NHS experience and strong IT skills, with part-time hours offered from Monday to Thursday. Enjoy a generous holiday package and other benefits.

Benefits

27 days holiday per year pro rata

Industry leading pension scheme

Discounts in local and national outlets

Qualifications

• Proven administrative support experience.
• Knowledge of working in the NHS.

Responsibilities

• Provide secretarial and administrative support to senior managers.
• Organise and minute meetings, preparing reports.
• Manage data for compliance and reporting.

Skills

Clerical / administrative experience

Experience of taking formal minutes

Strong IT Knowledge

Excellent communication skills

Ability to plan and organise activities

Education

GCSE in English Language and Maths

Business and Administration Level 3 NVQ

Tools

Microsoft Office

Job description

Go back University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)

Business Support Coordinator

The closing date is 25 August 2025

We're looking for a proactive and detail-orientedBusiness Support Coordinator to join our Facilities team. You'll play a key role in supporting the Recruitment, Retention & Uniform Manager and the wider Facilities leadership team, ensuring smooth operations through high-quality administrative support.

We are currently recruiting for a permanent Coordinator on a part time basis, working 30 hours a week. Your working days will be Monday -Thursday, 8:00am-4:00pm but a level of flexibility may be required.

You will primarily work in the BRI, but there may be a requirement to work at our other hospital sites on occasion.

Main duties of the job

Your main duties will be:

• Providing secretarial and administrative support to the Associate Director of Facilities and senior managers.
• Organising and minuting meetings, preparing reports, and managing documentation.
• Preparation of paperwork and providing minute taking support within meetings, ensuring any reports are completed timely
• Managing data for compliance and reporting.
• Coordinating training days, workshops, and rota schedules.
• Ensuring confidentiality and data protection compliance at all times.

Join us and benefit from the following:

• A generous package of 27 days holiday per year pro rata + bank holidays increasing to 33 days with service
• Access to an Industry leading pension scheme where your employer pays in 20%
• A raft of discounts in local and national outlets, including holidays, insurance and shopping

About us

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.

Job responsibilities

For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to thisvacancy.

Person Specification

Experience

• Clerical / administrative experience
• Experience of taking formal minutes
• Experience of providing administrative support to managers and of maintain confidentiality and confidential systems
• Knowledge of working in the NHS

Qualifications

• Educated to GCSE, grade C or above (or equivalent) in English Language and Maths (
• Business and Administration Level 3 NVQ or equivalent experience
• A thorough understanding of Microsoft Office

Skills

• Ability to gain co-operation from NHS staff at various levels of the organisation for the effective development of the service
• Ability to work under own discretion and initiative with a methodical and organised approach
• Strong IT Knowledge and experience, including proficiency ability in MS office programmes
• Excellent communication and interpersonal skills with the ability to communicate effectively and appropriately both written and verbally
• Ability to plan and organise activities and programmes which are complex, and which will involve adjusting plans to achieve the required outcome

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)