Business Support Assistant (Edi)

Saffery; City of Edinburgh; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading company in professional services is seeking a Business Support Assistant for their Edinburgh office. The role involves providing high-quality administrative support, managing client onboarding, and maintaining office operations. Ideal candidates should possess strong organizational skills and a proactive attitude, thriving in a fast-paced environment.

Qualifications

• Ability to manage workload in a busy environment.
• Strong communication and administrative skills.
• Proactive and flexible approach to work.

Responsibilities

• Provide administrative support to Executive Assistants and fee-earners.
• Assist with client onboarding and maintain client database.
• Manage meeting room preparation and reception duties.

Skills

Organizational skills

Communication

Attention to detail

Time management

Teamwork

Tools

Microsoft software

Job description

Business Support Assistant - Edinburgh

Our Edinburgh office is seeking an ambitious individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.

The role

Our Business Support Assistants provide a wide range of administrative support services to the office.

The responsibilities

Reporting to the Office Manager, responsibilities will include (but are not limited to):

• Copying, printing and scanning.
• Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
• Assisting with the preparation of various types of documents and correspondence.
• Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
• Maintaining client database.
• Providing support on event organisation both internal and external and related administrative tasks.
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
• Managing meeting room preparation and clearing.
• Reception duties - meeting and greeting external visitors.
• Preparing and submitting expense claim forms for fee-earners, if requested.
• Ad hoc administrative tasks as and when required.

The team

This role will be part of the wider Business Support Team which consists of the PA/Office Manager, an Executive Assistant and a Business Support Assistant.

You

We are looking for the someone who is hard working, that shows initiative and is self-motivated with the following skills, knowledge and experience:

• The ability to organise and manage their own workload within a busy, fast paced environment.
• The ability to cope with repetitive tasks.
• A flexible, professional approach and have the confidence and ability to communicate effectively.
• A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
• Excellent communication, organisation and administrative skills.
• Strong time management and prioritisation skills.
• Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
• Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
• Proactive approach and enthusiasm to work independently and as part of a team.
• Should be flexible in approach to working overtime when required.
• Good English language and grammar skills.
• Good level of numeracy.
• Able to quickly learn internal software applications and processes.
• A strong desire to learn and grow within a professional services environment.