Business Support Assistant

Job Switch; Wales; On-site; GBP 25,000 - 30,000; Full time

Job summary

A recruitment agency in the UK is seeking a Business Support Assistant. The role involves managing correspondence, organizing meetings, and maintaining administrative systems. Ideal candidates should have recent experience in administration and be proficient in data management. This is an office-based role with training provided, offering a flexible work schedule: four days a week. Immediate start until at least March 31, 2026.

Qualifications

• Recent experience in an administrative environment.
• Experience in establishing and maintaining administrative systems.
• Proven ability to manage data for record keeping.

Responsibilities

• Manage incoming and outgoing correspondence professionally.
• Store information correctly, including paper and electronic records.
• Facilitate and organize meetings efficiently.

Skills

File management

Minute taking

Data management

Organising meetings

Administrative tasks

Job description

THIS ROLE IS 4 DAYS PER WEEK, ALL TRAINING IS OFFICE BASED NP15 1GA IN USK

THEN 2-3 DAYS IN THE OFFICE PWK AND ROLE IS UNTIL 31/3/26 AT LEAST

• Responsible for timely and professional managing of incoming and outgoing correspondence from the social work teams (e.g. letters, emails, mail merges and verbal communications)
• Responsible for storing information correctly e.g file management of paper and electronic notes and records
• Gather information and copy to respond to Data Protection Subject Access requests (DSARs)
• General minute taking as requested ie: strategy meetings, which very occasionally may include travelling to meetings across and outside of the County
• Responsible for administrative tasks e.g. photocopying, scanning, printing, room bookings, transport and hotel bookings etc.
• Data base validation, reporting and updating databases as we move from one system to another
• Booking meetings, diary management and sending meeting invites and corresponding minutes
• Responsible for maintaining supplies and stock control (e.g. Stationary)
• Conduct timely file audits to ensure that Childrens files have appropriate documentation prior to transfer to the next team
• Adhoc administrative tasks to meet service requirements as requested
• Recent and relevant experience of working within an administrative environment.
• Experience of organising and facilitating meetings including minute taking and experience of organising diaries.
• Experience of developing and maintaining administrative systems
• Have experience of managing systems and data for record keeping, collation of information and statistics.
  
  

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