Business Support Assistant

Danish Crown A/S; Rochdale; On-site; GBP 22,000 - 28,000; Full time

Job summary

A renowned food company in Rochdale is looking for an Administration Assistant to provide key logistics and sales support. This role involves arranging logistics for exports, managing paperwork, and assisting in data management. The ideal candidate has experience in logistics or data entry, strong communication skills, and the ability to work under pressure. This position is on a fixed-term contract lasting 6 months with competitive benefits including generous annual leave and health support programs.

Benefits

28 days holiday plus bank holidays

Enhanced maternal/paternal leave

Matched company pension scheme

Discounted meat in staff shop

Free Employee Assistance Programme

Free parking

Free tea and coffee

Qualifications

• Proven experience working in a similar role, ideally within logistics or data entry.
• Ability to work within a team and independently.
• Flexibility of time required.

Responsibilities

• Provide administrative assistance to various departments.
• Facilitate communication within the company.
• Input and maintain accurate data in company databases.
• Support inventory management processes.
• Assist in creating and maintaining various documents.

Skills

Organised

Detail-oriented

Strong communication skills

Team player

Ability to cope under pressure

Multitasking

Tools

SAP

Job description

We are a food company owned by Danish farmers, supplying high-quality food to customers and consumers worldwide. From butchers to business developers, we are more than 26,000 colleagues.

Why come to Danish Crown? – Here are a few reasons for you to think about.

• Amazing 28 days’ holiday plus bank holidays – that’s 36 days holiday a year.
• Enhanced maternity, paternity, adoption and shared parental leave
• Enhanced company sick pay
• Matched company pension scheme
• Heavily discounted meat is available to all staff through the staff shop.
• Well-being programmes, with free optional health care cash plans to cover your everyday healthcare costs and which offer a wide range of digital and virtual wellbeing tools to support both your health and the people you care about.
• Free Employee Assistance Programme for all colleagues and their families
• Free parking
• Free tea and coffee on all sites

This is for a fixed term contract expected to last 6 months

Area of responsibility

We are looking for an organised and detail-oriented Administration Assistant to join our Business Support Team in delivering key logistics and sales support to the Danish Crown UK business. As a Business Support Assistant, you will play a crucial role in supporting the day-to-day operations of our food manufacturing business. Your responsibilities will encompass a range of administrative and coordination tasks to ensure the smooth functioning of various business processes.

The successful candidate will be responsible for exports from GB to the EU from our Manchester site. This includes arranging logistics, assisting the VET on site when loading, issuing export declarations, and invoicing. The recruit would also be responsible for processing sales orders, producing weekly shipment plans for the sales team and customers.

Responsibilities

• Administrative Support: Provide administrative assistance to various departments within the organisation, assist in managing and organising paperwork, documents, and records, and assist the VET on site for exports from our Whitefield site.
• Communication: Facilitate communication within the company, including disseminating information to relevant departments, liaise with external hauliers to ensure shipments are entered into the UK in a timely manner, and communicate with customers on potential delays of shipments.
• Data Entry and Analysis: Input and maintain accurate data in company databases and systems, assist in data analysis and reporting as needed, and produce weekly SAP reports to ensure all orders have been invoiced efficiently.
• Inventory Management: Support inventory management processes, including tracking stock levels and assisting with regular audits, and resolve stock issues in accordance with the planning department.
• Documentation: Assist in creating, updating, and maintaining various documents, such as manuals, procedures, and reports, raise Custom Declarations for Imported Goods from the EU, raise IPAFFS (Government gateway), and produce customer Trade Documents.

Requirements

The successful candidate will have proven experience working in a similar role, ideally within logistics or data entry, ability to work within a team and independently, with strong communication skills, and be a team player who can cope under pressure and multi-task.

Knowledge of SAP and customs export/import is preferable. Flexibility of time is required, with typical hours being 08:00 to 16:30 Monday to Thursday and 08:00 to 15:00 Friday, and some requirements to work weekends on rotation.