Business Support Assistant

TN United Kingdom; Epsom; On-site; GBP 38,000; Full time

Job summary

An exclusive private members club seeks a Business Support Assistant to provide comprehensive administrative support. This role involves managing diaries, organizing events, and taking minutes for meetings, ensuring smooth operations across both clubhouses. With a focus on excellence and respect, this position offers a unique opportunity to work in a prestigious environment. Enjoy benefits like free staff meals and health cash plans while contributing to a club that values heritage and sustainability. If you thrive in a dynamic setting and have strong communication skills, this is the perfect role for you.

Benefits

Free Staff Meals

Paid Birthday Day Off

European RAC Cover

Free Parking

Employer-Paid Health Cash Plan

24/7 Employee Assistance Programme

Staff Parties

Qualifications

• Experience in minute taking and administrative support.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Manage diary for the Head of Membership and organize committee events.
• Prepare agendas and take minutes for committee meetings.

Skills

Minute Taking

Microsoft Office

Interpersonal Skills

Verbal Communication

Written Communication

Prioritization

Confidentiality

Job description

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Business Support Assistant £37,492 Epsom

The Royal Automobile Club is an exclusive world-class private members club, with 2 stunning clubhouses in London and Epsom. Providing a first-class service offering accommodation, dining, sports and leisure facilities for the enjoyment of our members and guests.

Benefits of working at the Royal Automobile Club:

• 40-hour week
• Free staff meals
• Paid birthday day off
• European RAC cover
• Free parking
• Employer-paid health cash plan
• 24/7 Employee Assistance Programme
• Staff parties

Purpose of the role:

To support the Head of Membership and act as the secretary to the Pall Mall House Committee and its nine Activity Committees’/Groups by providing comprehensive administrative support in the form of minute taking, preparing committee papers, circulating paperwork in a timely manner, setting dates for meetings and managing Committee Member appointment/retirement dates.

The role is based in Epsom at our Woodcote Park clubhouse with occasional travel to Pall Mall, London.

Overview of Responsibilities:

• Diary management for the Head of Membership
• Organisation a variety of Committee events across both clubhouses
• Assisting with organisation of board papers, board meetings and official Club events.
• Preparing agendas, collating and distributing papers
• Providing comprehensive administrative support to nine activity groups
• Attending Pall Mall Committee meetings to take minutes
• Setting up and transcribing recorded meetings into minutes or actions
• Dealing with correspondence both email and mail

A full job description is available upon request

About you:

• Must have experience taking minutes
• High degree of proficiency with Microsoft Office
• Strong interpersonal skills with ability to communicate effectively at all levels
• Exceptional verbal and written skills
• Ability to prioritise and work well under pressure
• High level of confidentiality

HEARTS

• Heritage - Our rich motoring, social, sporting and architectural heritage runs through the fabric and the nature of the Club
• Excellence - Excellence is not an achievement; it is something we strive for every day.
• Accountability - Taking ownership of our work, meeting our own high standards, honouring our commitments and acting with professionalism.
• Respect - Showing consideration and understanding to our members and colleagues.
• Trust – Acting with fairness, honesty and integrity.
• Sustainability – Actively contribute to reducing our environmental impact, improving our operational efficiency and continuing to build our reputation.

Please visit our website for more information about our Club Vision and Values

What happens next:

• All applications will be reviewed
• Immediate interview dates available
• Closing date 31 July 2024
• The full job description is available upon request and ahead of an interview