Business Support Assistant

SNC-Lavalin; Derby; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading consultancy is looking for a proactive Business Support Assistant in Derby to provide administrative support for Marketing and Communications teams. The role demands excellent communication skills, attention to detail, and the ability to manage complex travel arrangements while working in a hybrid environment.

Benefits

Flexible holidays

Health & wellbeing benefits

Career development support

Qualifications

• Experience working with global teams.
• Ability to work well under pressure and prioritise multiple tasks.
• Trustworthy in maintaining confidentiality.

Responsibilities

• Managing travel arrangements including complex international travel.
• Organising meetings, workshops, and supporting invoice administration.
• General administration duties such as merchandise ordering and event logistics.

Skills

Attention to detail

Communication skills

Time management

Proactivity

Education

Relevant experience in a similar role

Tools

Microsoft Suite

Job description

We are looking for an enthusiastic and organised Business Support Assistant (BSA) who will provide administrative support to the Marketing, Communications and Digital teams. As BSA, you will be responsible for performing a range of administrative functions requiring confidentiality, initiative and sound decision-making. The ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient is essential. You should demonstrate experience in handling administrative support tasks with minimal supervision.

The successful applicant shall be based in either our London, Derby or Birmingham offices.

Essential duties and responsibilities:

• Managing travel arrangements, including complex international travel, visas, rail, car hire and hotels for the MarComms and Digital SLT.
• Booking desk space in various offices, car parking.
• Supporting the compliance of business processes (e.g., timesheets, mandatory training).
• Organising meetings, workshops including booking refreshments and lunches.
• Producing relevant supporting documentation for meetings and workshops.
• Supporting the organisation of internal and external webinars/conferences.
• Invoice and purchase order administration.
• Managing filing systems and document control.
• Occasional report running.
• Supporting supplier setup and invoice coding.
• Monthly updates and chasing of annual leave trackers.
• Tracking and coordinating tasks for team members’ new joiners/leavers.
• General administration duties, such as merchandise ordering, event logistics, group travel and hotel bookings, and managing distribution lists.

Requirements:

• Experience working with global teams.
• Proactive with excellent attention to detail and ability to produce quality documentation.
• Ability to work well under pressure and prioritise multiple tasks.
• Professional and confident manner.
• Trustworthy in maintaining confidentiality.
• Organised and efficient.
• Excellent communication skills (oral and written) at all organisational levels, including liaising with senior personnel.
• Flexible, approachable, and willing to assist with all tasks, stepping away from routine when needed.
• Positive, proactive approach.
• Proficient in Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint, MS Teams).
• Good time management skills and ability to meet deadlines.
• Relevant experience in a similar role.
• Hybrid working with a minimum of three days in the office.

Learn more about how you can thrive with us: Equality, diversity & inclusion in the UK & Europe

When you start with us, you'll enjoy "Total Reward", a flexible package tailored to your lifestyle, career, and personal needs, including flexible holidays, health & wellbeing benefits, and career development support.

If you identify as having a disability, please inform us ahead of your interview to discuss any necessary adjustments.

We are AtkinsRéalis. Our information is being updated, but you can still explore our benefits: YourReward at AtkinsRéalis

About us: AtkinsRéalis is a leading global consultancy with over 100 years of expertise in design and engineering. We support our staff to succeed and deliver projects with positive, sustainable impacts.

Explore some of our recent projects: AtkinsRéalis Projects

Additional Information: This role may require security clearance, which depends on UKSV vetting. Candidates must have resided in the UK for at least 5 years. Please do not mention current or previous security clearances in your application.

We promote a diverse and inclusive community, offering flexible working, inclusive policies, and employee networks. We value applications from all backgrounds, cultures, and abilities.