Business Support Administrator

LGBT Jobs; Nottingham; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

Maximus is recruiting for a back-office support and administrative services role in the United Kingdom. The position offers hybrid working between home and the Nottingham site, with a 6‑month fixed-term contract and a salary of £26,227.50 per year.

You will handle post management, enquiries, typing, expenses and invoices, and act as front of house security across the Meridian site. This role supports the Central Administration Department and reports to the Senior Administrator.

Qualifications

• Proven track record of working in an administrative environment.
• Experience of using the Microsoft Office suite (Word, Excel and Outlook).
• Experience of working to measurable targets and deadlines.
• Holder of a current Security Industry Authority Licence (SIA).

Responsibilities

• Manage and distribute post.
• Handle telephone enquiries.
• Order stationery.
• Record holidays and absence.
• Typing reports, letters and other documents.
• Processing expenses and invoices.
• Filing and photocopying.
• Front of house/security for 18C & 18A Meridian: meet & greet visitors, control car parking, verify IDs, sign-in visitors.
• Provide central admin support and cover for sickness/peak periods.

Skills

Administrative experience

Microsoft Office

Measurable targets

SIA Licence

Education

SIA Licence

Job description

Back-office support and administrative services role

Salary of £26,227.50

6 month fixed term contract

Hybrid role: home and Nottingham site

Responsibilities include management of post, handling enquiries, and providing front of house security

Be part of something great Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.

To provide back-office support and administrative services to healthcare and other administration employees within the designated Centre location or region.

Responsibilities

• To undertake administration, clerical and secretarial duties for all business areas, including but not limited to:
• Management and distribution of post.
• Handling telephone enquiries.
• Ordering stationery.
• Recording holidays and absence.
• Typing reports, letters and other documents.
• Processing expenses and invoices.
• Filing and photocopying.
• To be the front of house/security for 18C & 18A Meridian, including but not limited to:
• Meet & greet & first point of contact with external visitors
• Ensure that the car park/car parking is used appropriately and safely by both external and Remploy colleagues and is secure at all times
• Ensure Remploy colleagues & external visitors are wearing the appropriate form(s) of identification at all times whilst on the premises
• Ensure all visitors to the site sign in correctly with all relevant information and are moved to their point of contact in a smooth & timely fashion
• Undertake ad hoc back office jobs as requested by the Senior Administrator & Manager
• To provide team based central support for the Central Administration Department, undertaking a range of administration and secretarial duties as identified by the Office Manager and Business Administration Manager and provide cover for other team members in periods of sickness, absence or peaks in workload.
• To support the Senior Administrator and Manager in all aspects of the efficient running of the office
• To build knowledge of the Remploy business in order to provide efficient responses to general enquiries and queries

Qualifications

• Proven track record of working in an administrative environment, or evidence the transferable skills to do so successfully.
• Experience of using the Microsoft office suite ( including Word, Excel and Outlook)
• Experience of working to measurable targets and deadlines
• Holder of a current Security Industry Authority Licence (SIA)

Desirable

• Excellent communication skills with the ability to adapt a wide range of communication and learning styles
• Ability to plan and organise workload to meet required targets and deadlines
• High level of literacy, accuracy and attention to detail
• Strong team player with a positive and flexible approach to both work and colleagues

Maximus is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.

We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.