Business Planning Executive

Gamma Communications; City Of London; On-site; GBP 40,000 - 55,000; Full time

Benefits offered by this job

25 days annual leave + birthday

Subsidised private medical insurance

5.1% matched pension contributions

Enhanced parental leave

Life assurance and Income protection

Share save and incentive plans

Electric Vehicle and Cycle scheme

Employee discounts

Volunteer day

Job summary

Gamma Communications is seeking a proactive Co-ordinator to support executive governance, business planning and strategic initiatives. You will work within the Strategy & Business Planning function to enable leadership forums, prepare decision papers, and maintain governance records.

The role requires discretion with sensitive information, strong analytical skills, and the ability to manage multiple priorities while supporting cross‑functional projects in a fast‑moving telecoms environment.

Qualifications

• Ability to handle sensitive information with discretion and professionalism.
• Experience preparing papers, agendas and briefing materials for leadership forums.
• Experience coordinating governance forums, planning processes and cross‑functional activity.
• Strong attention to detail and structured management information.

Responsibilities

• Coordinate ExCo, SLT and other leadership forums, including schedules, agendas and paper collation.
• Prepare materials for ExCo forums, CEO and Business Planning materials.
• Maintain records of decisions, actions and owners with timescales and escalation where needed.
• Support leadership conferences, roadshows and Welcome Days with logistics and materials.
• Assist annual planning cycles and periodic re-forecast processes with timetable tracking.
• Support the PMO Manager with governance, submissions and evidence gathering.

Skills

Stakeholder management

Analytical ability

Presentations

MS PowerPoint

MS Excel

Written and verbal communication

Multi‑task prioritisation

Governance coordination

Education

Relevant degree / qualification

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

A bit about us

At Gamma we provide voice, data, and mobile solutions to businesses across the UK, Germany, Spain, and the Benelux region.

Our people are at the heart of everything we do. When you join us, you’ll be part of a collaborative, forward-thinking team that’s transforming how businesses connect and communicate globally.

We’re growing fast, but we never lose sight of what matters: our people. Whether you're looking to develop your skills, take on new challenges, or make a meaningful impact, Gamma is the place to do it.

What is the role responsible for?

• This role directly supports the effective governance and operations of executive leadership of Gamma Group. Sitting within the Strategy & Business Planning function this role provides hands‑on support to executive governance, decision making, business planning, and strategic initiatives.
• Responsible for the day‑to‑day coordination, preparation and follow-through that enables leadership forums and business planning processes to run effectively, with clear information, decisions, actions and priorities.
• This role is directly exposed to and supports executive management and is exposed to commercially sensitive information. As such, confidentiality is a must with the role required to demonstrate exceptional discretion, judgement and professionalism.

What will you be doing day‑to‑day?

• Coordinate the practical running of agreed ExCo, SLT, Business Unit Review and other leadership forums so they function effectively: including maintaining schedules, preparing agendas, coordinating presenters, collating / checking papers, logistics and supporting preparation.
• Undertake preparation of materials for key ExCo forums and those required by CEO and Business Planning including; briefing papers, decision papers, planning packs, and other business planning materials.
• Maintain accurate records of leadership decisions, actions, commitments and dependencies; confirm owners and timescales; follow up progress; and identify items requiring escalation to the PMO Manager.
• Support the coordination of leadership conferences, roadshows, webcasts, Welcome Days and other priority leadership activities, including schedules, materials, presenters and follow-through, where these responsibilities sit within Strategy & Business Planning.
• Assist in coordinating the annual planning cycle and periodic re‑forecast processes, maintaining planning timetables, tracking submissions, ensuring dependencies between Business Units / Group functions are understood, and producing consolidated packs.
• Assist the PMO Manager in operating Gamma’s business case and investment decision framework, including coordinating submissions, checking completeness, gathering evidence, conducting initial research and analysis and preparing governance materials.
• Build and maintain positive working relationships with stakeholders across Gamma, ensuring they are appropriately informed, supported and, that agreed actions are followed through.

What you’ll bring

• Confidence working with senior stakeholders and handling sensitive or confidential information appropriately.
• Demonstrable research and analytical capability, with the ability to turn information into clear conclusions and well‑structured materials.
• Experience preparing presentations, reports, briefing papers or similar business materials.
• Strong Microsoft PowerPoint and Excel skills and confidence working with structured information and management data.
• Excellent written and verbal communication skills, with strong attention to detail.
• Ability to manage multiple priorities, work independently within clear parameters and exercise judgement over when to resolve, challenge or escalated.
• Experience coordinating meetings, governance forums, planning processes, projects or cross‑functional activity is desirable.
• Early‑career experience in business planning, PMO, programme or project support, strategy, finance, consulting, executive coordination or a comparable analytical and coordination role is desirable.
• Understanding of project delivery, business cases, investment governance, financial planning or benefits realisation is desirable.
• Experience in Telecoms, IT or Technology sectors is desirable.
• Relevant degree, apprenticeship, professional qualification or equivalent practical experience is desirable.

What do we offer you?

• 25 days annual leave + birthday
• Subsidised private medical insurance
• 5.1% matched pension contributions
• Enhanced parental leave
• Life assurance and Income protection
• Share save and incentive plans
• Electric Vehicle and Cycle scheme
• Employee discounts
• Volunteer day

A few things to note

We require all candidates to be eligible to work in the UK and pass a basic DBS check.

If you don’t meet every requirement but feel you could thrive in this role, we would still encourage you to apply.

Gamma is an equal‑opportunity employer committed to building diverse, inclusive teams where everyone feels valued and can be their authentic selves. We welcome applicants from all backgrounds, especially those underrepresented in our industry. As a family‑friendly employer, we foster a culture of trust, autonomy, and flexibility to support your work‑life balance and help you thrive at Gamma.

For recruitment agencies – we have a network of fantastic partners that support us in our hiring from time to time. We’re not looking to increase that network currently, so please don’t send speculative CVs.