Business Operations Support Officer

Ministry of Defence; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A government department in London is seeking an administrative support professional to assist high-ranking officials with diary management, budget administration, and travel arrangements. The ideal candidate will have experience in administrative roles and be proficient in facilitating meetings and managing documentation. This position offers opportunities for remote work discussions as part of the role.

Qualifications

• Proficient in managing diaries and scheduling.
• Experience with budget management and administration.
• Ability to arrange travel and accommodations efficiently.

Responsibilities

• Maximise 2*s & 1*s time by resolving diary clashes.
• Support budgeting and financial documentation.
• Arrange travel, accommodation, and meeting logistics.

Job description

Support the outer office to maximise the effectiveness of the 2*s & 1*s time, resolving and de-conflicting diary clashes and advising on engagements; arranging meetings; administering meetings and conferences.

Finance and Administration - Support the management of the Organisation's budget, including the recording and filing of all business cases, Travel and Subsistence, and stationery budget bids.

Arrange all travel and accommodation and associated e-diary management for 2* and 1*, including obtaining relevant authority to travel and optimising travel arrangements wherever possible.

Support in the arranging and setting up of meeting rooms, ensuring visitors are booked on-site, and escorting visitors when necessary.

Assist the XO in the coherence and planning of HR and workforce matters.

IHub secretarial services - Undertake business operation administrative duties, including e-filing (both Official Sensitive and Secret), maintenance of the SharePoint and hard-copy filing system, and act as the focal point for the Hospitality Register.

Responsible as the Focal Point for Contract Purchasing and Finance (CP&F).

Perform other ad hoc admin tasks for London staff as required.

Undertake learning and development and up-skilling as required.

Remote working within this role can be discussed at interview or with your future line manager if successful.

Please note, candidates will be redirected to the Civil Service Jobs website to submit their application. The closing date mentioned above is incorrect and cannot be amended; please check the Civil Service Jobs site for the correct closing date and allow enough time to submit your application.