Business Improvement - General Admin Assistant - 12 Months

Scottish Prison Service; Glenochil; On-site; GBP 40,000 - 60,000; Full time

Job summary

A public service organization is seeking a General Admin Assistant for a 12-month fixed-term position in Glenochil. The ideal candidate will handle day-to-day administration within the Business Improvements area, support management teams, and ensure compliance with data protection legislation. Candidates must have relevant qualifications or administrative experience, as well as proficiency in Microsoft Office applications.

Qualifications

• National five qualifications in English and Maths or relevant administrative experience.
• Experience in minute taking.
• Competent with Microsoft Packages.

Responsibilities

• Maintain effective electronic and paper-based filing systems.
• Provide support to the Senior Management Team by taking meeting minutes.
• Perform other administrative duties as needed.

Skills

Minute taking experience

Competent in Microsoft Packages

Understanding of data protection issues

Education

Two national five qualifications including English and Maths

Job description

Business Improvement - General Admin Assistant - 12 Months

Vacancy Type Temporary/Fixed Term

Duration 12 Months

Location HMP Glenochil

Pay Band B

Closing Date

19/08/2025, 23:55

Hours of work Normal Office Hours

Full or Part Time Full-Time

Weekly Hours 35

Job Purpose The 12-month FTC post is within the Business Improvements Area and ideally suited for an enthusiastic, self-motivated individual who can contribute effectively to the delivery within the area and support the Establishment Business need. The post holder will be responsible for the day-to-day administrative tasks of the Business Improvements Area and the general wider office.

Responsibilities

Maintenance of effective and efficient electronic and paper-based filing and data recording systems, including Prisoner Records, ensuring compliance with Data Protection Legislation, Information Security and SPS Guidelines.

Provide support to the Senior Management Team, minute taking for a variety of meetings following process, timescales and requirements.

Other duties, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.

Qualification Requirements

Two national five qualifications, including English and Maths/Arithmetic or relevant administrative experience.

Knowledge, Skills and Experience Requirements

Minute taking experience

Competent in using software such as Microsoft Packages (Excel, Word, Outlook, Teams and Power point Presentation.

A good understanding of working knowledge of data protection issues.