Business Improvement - General Admin Assistant - 12 Months

Scottish Prison Service; Alloa; On-site; GBP 20,000 - 25,000; Full time

Job summary

A governmental organization in Alloa is hiring a Business Improvement - General Admin Assistant for a 12-month fixed-term contract. The role involves maintaining filing systems, supporting the Senior Management Team, and performing general office duties. Candidates should have relevant qualifications or experience, along with proficiency in the Microsoft Office Suite and experience in minute-taking.

Qualifications

• Must have two national five qualifications, including English and Maths, or relevant administrative experience.
• Proficiency in Microsoft Office Suite required.
• Experience in minute taking is essential.

Responsibilities

• Maintain electronic and paper-based filing of records.
• Provide support to the Senior Management Team including minute taking.
• Perform general office duties for effective service delivery.

Skills

Minute taking

Microsoft Office Suite proficiency

Understanding of data protection issues

Education

Two national five qualifications including English and Maths

Relevant administrative experience

Job description

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Business Improvement - General Admin Assistant - 12 Months, Alloa

Client: Scottish Prison Service

Location: Alloa, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference:

37d6f07f1b97

Job Views:

4

Posted:

12.08.2025

Expiry Date:

26.09.2025

Job Description:

Job Purpose

The 12-month FTC post is within the Business Improvements Area and is suited for an enthusiastic, self-motivated individual who can contribute effectively to the delivery within the area and support the Establishment Business need. The post holder will be responsible for the day-to-day administrative tasks of the Business Improvements Area and the wider office.

• Maintenance of effective electronic and paper-based filing and data recording systems, including Prisoner Records, ensuring compliance with Data Protection Legislation, Information Security, and SPS Guidelines.
• Provide support to the Senior Management Team, including minute taking for various meetings following established processes, timescales, and requirements.
• Perform general office duties and other duties as necessary to ensure effective and efficient service delivery.

Person Specification

SPS recruitment and selection practice is based on our Competencies for Success Framework, which identifies key behaviors and standards for applicants and staff. Assessment will focus on behaviors relevant to this role.

Qualifications: Two national five qualifications, including English and Maths/Arithmetic, or relevant administrative experience.

Knowledge, Skills, and Experience:

• Experience in minute taking.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint).
• Good understanding of data protection issues.

Behavioral Requirements:

• Planning and Organizing
• Listening and Communicating
• Building Relationships and Collaboration

Selection method: Interview