Business Coordinator / Hybrid Office Manager

ZipRecruiter; London; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

Join an expanding creative company as a Business Coordinator / Hybrid Office Manager. Responsibilities include supporting sales, managing projects, and streamlining operations. Ideal candidates will have prior experience in administration within B2B contexts and a proactive, detail-oriented approach. This role offers a competitive salary, friendly environment, and opportunities for growth in the dynamic interior design industry.

Benefits

Friendly working environment

Exposure to a creative industry

Opportunities to learn

Hybrid working arrangements

Potential for role growth

Qualifications

• 2-5 years of experience in administration or back-office roles in small B2B businesses.
• Interest or understanding of sales and marketing processes.
• Strong communication and organisational skills.

Responsibilities

• Assist the sales team by managing enquiries and distributing information.
• Ensure smooth project execution by handling orders and deliveries.
• Support budgeting and bookkeeping activities.

Skills

Communication

Organisational skills

Proactivity

Attention to detail

Business acumen

Tools

Office

Photoshop

SquareSpare

Job description

Job Description

Do you want to join an ambitious and growing business in a creative industry?

Do you want to make a difference in running a business successfully?

If your answers are “yes”, we want to hear from you!

We are looking for an exceptional Business Coordinator / Hybrid Office Manager.

This role involves back-office responsibilities and supporting the commercial director in business development and sales.

The ideal candidate will be competent in prioritising tasks with minimal supervision. They will be driven, self-motivated, proactive, and trustworthy.

The Business Coordinator / Hybrid Office Manager will ensure the smooth operation of the business, facilitate order delivery, and contribute to sustainable growth.

Responsibilities

• Assist the sales team by managing enquiries and distributing information
• Ensure smooth project execution by handling orders, organizing collections, shipping, and deliveries
• Manage phone calls and correspondence effectively
• Support budgeting and bookkeeping activities
• Oversee import procedures and adhere to policies and protocols
• Manage relationships with suppliers (products, stationery, transport, couriers, etc.)
• Prepare reports and presentations as needed
• Handle administrative tasks such as proformas, invoices, and delivery notes
• Manage and distribute samples
• Assist the director with business development initiatives
• Identify efficiency opportunities and optimise procedures to support growth
• Assist in planning and executing marketing activities

Requirements

• 2-5 years of experience in administration or back-office roles within small B2B businesses
• Interest or understanding of sales and marketing processes
• Flexible and eager to contribute across various areas of the business
• Excellent communication and organisational skills
• Proactive with a strong sense of initiative
• High attention to detail
• Proficient in Office; Photoshop and SquareSpare are advantageous
• Hands-on approach suitable for a small business environment
• Willing to take on additional responsibilities as the role evolves
• Understanding of social media platforms
• Strong business acumen
• Knowledge or experience with import trading procedures

What we offer

• Salary of 25-30K + Bonus
• Friendly working environment
• Exposure to a highly creative industry
• Opportunities to learn and get involved in various business areas
• Hybrid working arrangements
• Potential for role growth

About us

paolo.interiors is an established and expanding supplier of interior design finishes, including marble, tiles, terrazzo, and timber flooring. We are passionate about aesthetics and practicality, helping interior designers and architects realize their clients' visions by translating creative concepts into functional spaces, backed by extensive experience and technical expertise.