Business Coordinator - Belfast

BBC Group; Belfast City; Sur place; GBP 31 000 - 36 000; Plein temps

Avantages offerts par ce poste

Flexible working

Résumé du poste

BBC Group Belfast is seeking a Business Coordinator to provide comprehensive business support to managers and team leaders within the News NI department. The role covers diary management, payments, training coordination and improving cross-team systems.

You will join a busy newsroom environment, gaining exposure to how a modern newsroom operates and developing valuable administrative, financial and stakeholder management skills. Flexible working is discussed at offer stage.

Qualifications

• Organised and able to prioritise own workload with competing deadlines.
• Excellent communications skills and ability to influence stakeholders at all levels.
• Strong analytical skills with experience in handling complex, confidential information and MI reports.
• Able to work with limited supervision and adapt to changing business needs.
• Strong IT skills including Microsoft Office, especially Excel, and ability to learn new systems.

Responsabilités

• Take ownership of administrative and financial processes, prioritise tasks and resolve issues within timescales.
• Provide administration services for projects, analytics reports and tracking outputs; facilitate cross-team policy guidance.
• Monitor and report on mandatory training and support staff/admin activities as needed.
• Provide business support services including diary management, travel logistics, meetings, onboarding and offboarding for staff and freelancers.
• Support finance and planning activities including monitoring budgets, producing management information, processing purchase orders and freelancer bookings.

Connaissances

Organised

Communication

Analytics

Initiative

Excel

Outils

SAP

Description du poste

JOB BAND: C
CONTRACT TYPE: Permanent, Full-time
DEPARTMENT: BBC News NI
LOCATION: Belfast, Broadcasting
PROPOSED SALARY RANGE: £31,000 - £36,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application – though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

PURPOSE OF THE ROLE

Working in the News and Current Affairs Team, the primary objective of the Business Coordinator role is to provide comprehensive business support to managers and team leaders. The role will be responsible for a broad range of administrative tasks, including diary management, payment processing, co-ordinating training initiatives, and driving the optimisation of cross-team operational systems.

WHY JOIN THE TEAM
Join a team at the heart of a busy newsroom, helping to support the people, processes and planning that enable journalism to happen every day. You'll work with colleagues across a range of areas, gain insight into how a modern newsroom operates, and have opportunities to build valuable skills and experience. It's a varied role where your contribution matters and where you can learn, grow and make an impact.

YOUR KEY RESPONSIBILITIES AND IMPACT:

• Take ownership of administrative and financial processes by proactively managing workloads, prioritising tasks, identifying and resolving issues, and ensuring work is completed accurately and within agreed timescales.
• Assist projects and working groups by providing general administration services, analytics reports and tracking outputs.
  Support effective communication across the business by helping to cascade information and collaborating with divisional specialists to provide general policy guidance and advice.
• Monitor and report on mandatory training and support other people-related administrative activities as required.
  Provide business support services, including diary assistance, travel logistics, coordination of meetings, and managing onboarding and offboarding activities for staff and freelancers.
• Carry out delegated business administrative tasks, including raising IT support requests and supporting risk management and data protection processes.
• Support financial and planning activities, including monitoring finance performance against budget, producing relevant management information, raising purchase orders, processing contributor payments and supporting freelancer bookings.

YOUR SKILLS AND EXPERIENCE

ESSENTIAL CRITERIA:

• Organised, with ability to prioritise own workload effectively, coordinating activities and conflicting demands to ensure that tight deadlines are met.
• Demonstrate excellent communications skills and the ability to influence a range of stakeholders at all levels.
• Strong analytical skills, including experience of gathering, analysing and collating complex and confidential information, and producing management information (MI) reports.
• Ability to work with limited supervision, using initiative to resolve problems and adapt to continually changing business needs.
• Strong IT skills, including experience of Microsoft Office applications, particularly Excel, and the ability to learn new systems.Excellent attention to detail, with the ability to manage high volumes of financial and administrative information accurately, identifying and resolving discrepancies while maintaining compliance with agreed processes and controls.

DESIRABLE:

• Experience of providing administrative support within a large or complex organisation,
• Business and finance skills, including the ability to prepare, manage and/or monitor budgets and resource plans.
• Working knowledge of SAP or similar business systems.
• Experience of working with colleagues across a wide range of roles and levels of seniority, including remote teams.
• Interest in news and current affairs, or experience within the media sector.

#LI-FG1

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

Before your start date, you may need to disclose any unspent convictions or police charges, in line with our Recruitment policy. This allows us to discuss any support you may need and assess any risks. Failure to disclose may result in the withdrawal of your offer.

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

Information at a Glance

This is your BBC

At the BBC you can create and innovate in an inclusive environment while contributing to some of the world’s best loved content, and the BBC’s mission to inform, educate and entertain.

Find out more about the BBC

Life at BBC

Here you will benefit from:

• Fair pay and flexible benefits including a competitive salary package, a flexible 35-hour working week, 25 days annual leave with the option to buy an extra 5 days, a defined pensionscheme and discounted dental, health care and gym.
• Excellent career and professional development.
• Support in your working life, including flexible working which you can discuss with us at any point during the application, selection or offer.
• A values-based organisation where the way we do things is as important as what we do.

Benefits may vary if you are joining on an FTC basis or on an orchestra conditions contract.

Learn more about life at the BBC and our values in our candidate pack.

Candidate pack

You belong

We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential.

We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

Find out more about diversity, inclusion and belonging in our strategy below.

Diversity, inclusion & belonging strategy

Disability confident

We are a disability confident employer. If you need to discuss adjustments or access requirements for the interview process, or to carry out this role, please contact us via email and we’d be happy to discuss: [e-mail]

Use of AI: Guidance for Candidates

At the BBC, we know that tools like AI can help you prepare, organise your thoughts and feel more confident when applying for a role. But what we're really interested in is you.

We want to hear about your experiences, your skills and what motivates you. The strongest applications are the ones that reflect your own thinking, achievements and perspective. So whilst you're welcome to use AI for support, we encourage you to make sure your application reflects your own voice and tells your story.

You will find more guidance about using AI in the recruitment process on our careers site below.

Using AI in the recruitment process

BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.