Business Assistant – UK Visa Sponsorship available

Destinydot; United Kingdom; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading robotics firm in London is searching for a seasoned Business Assistant to support a high-profile client. The candidate must have a minimum of seven years of experience, be fluent in Russian, and possess exceptional organizational skills. Responsibilities include managing data, coordinating meetings, and providing administrative support in a fast-paced environment. The role offers an attractive salary, paid vacation, and visa sponsorship.

Benefits

Attractive compensation package

Paid time off

Pension scheme

Visa sponsorship

Qualifications

• At least seven years of experience working as an executive or business assistant.
• Ability to work autonomously and prioritize effectively.
• Proactive, flexible, and meticulous mindset.

Responsibilities

• Manage data entry and maintain accuracy.
• Coordinate and supervise meetings effectively.
• Prepare documents, reports, and presentations.
• Conduct internet research for business intelligence.
• Supervise digital storage systems for precision.

Skills

Fluent in Russian

Data Management

Time-management

Excellent Communication

Multitasking

Tools

Excel

AirTable

Notion

SQL

Job description

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A well-known robotics company in London is looking for a seasoned business assistant to help an extremely wealthy person. The ideal applicant will be fluent in Russian, have a track record of providing senior-level administrative support, and be able to handle a variety of personal and professional responsibilities in a fast-paced setting.

Principal Duties

• Data management and entry: Enter, update, and preserve data in databases and spreadsheets with accuracy.
• Contact management: Maintain, update, and arrange contact lists for clients, suppliers, and business partners (Excel, AirTable).
• Meeting Coordination: Arrange and supervise Zoom meetings, send out invitations, and make sure that every detail is handled effectively.
• Document Preparation: Create, revise, and format reports, presentations, and business documents.
• Research & Data Mining: Create company profiles and obtain business intelligence by conducting internet research.
• Excel & Reporting: Create and manage spreadsheets to facilitate company reporting and data analysis.
• Analytics Support: Gather, examine, and display information to help executives make decisions.
• Translation: When necessary, provide written translations of documents into English or Russian.
• Minutes & Correspondence: Write formal letters and correspondence; record and prepare meeting minutes.
• Supervision of Data Storage: Arrange and keep up digital storage systems for precision and usability (Notion).
• Schedule Management: To maximise time allocation, fill in and review the CEO’s schedule.

The profile of the candidate

The chosen applicant will possess:

• At least seven years of experience working as an executive or business assistant to CEOs, prominent business executives, or UHNWIs.
• Speaking and writing Russian fluently is crucial.
• Advanced knowledge of digital tools. It helps to know SQL.
• Strong time-management and organising abilities, as well as the capacity for efficient multitasking.
• Outstanding writing and communication abilities.
• A proactive, flexible, and meticulous way of thinking.
• The capacity to work autonomously, prioritise effectively, and perform well under pressure.
• A professional, upbeat, and solution-focused approach.

Pay and Benefits

• Attractive compensation package (to be arranged with the chosen candidate).
• Paid time off, which includes sick and vacation days.
• Each year, there are eight UK bank holidays in addition to 23 working days of paid vacation.
• Extra time off from work between Christmas and New Year’s (not counted towards yearly vacation).
• Visa sponsorship available.
• Pension scheme.
• London-based full-time office position

Disclaimer

Important Notice: Please be advised that under no circumstances should you pay for a job opportunity or sponsorship. Please note that it is illegal in the UK.

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