Business Assistant (Tech)

CFC; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

CFC is seeking a Business Assistant (Tech) to provide essential diary management and administrative support for the technology team. The role encompasses coordinating schedules, organizing meetings, and liaising with external stakeholders. Ideal candidates will bring strong communication skills, organizational ability, and a proactive attitude, thriving in a hybrid working environment.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Experience in managing multiple tasks in a fast-paced environment.

Responsibilities

• Manage calendars and coordinate meetings with stakeholders.
• Assist with travel arrangements and process expenses.
• Organize team events and prepare presentations.

Skills

Communication

Organizational Skills

Time Management

Emotional Intelligence

Tools

Microsoft Office

Concur

Job description

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Business Assistant (Tech)

A new and exciting Business Assistant opportunity has come up at CFC. This role will be key to providing day to day diary management and coordination support to Senior members of the technology team.

This will include managing calendars, scheduling meetings and coordinating appointments, whilst acting as a primary point of contact for internal and external stakeholders on their behalf and be comfortable working in a fast-paced environment. Department Executive Support Employment Type Permanent - Full Time Location London Workplace type Hybrid Reporting To

About the role

Your other responsibilities will include but not limited to:

Scheduling and coordinating a large volume of internal and external meetings, ensuring all necessary resources and documentation are available

Assisting with meeting logistics including booking meeting rooms and organising any AV and catering requirements in advance

Organising and managing team events, such as quarterly team building offsites and activities

Assisting with travel arrangements via Concur including transport, accommodation (and visas) for domestic and international travel

Processing and submitting expenses/mileage claims for the team via Concur

Creating purchase orders to ensure goods and services are delivered on time

Preparing PowerPoint presentations and other materials

Following up and responding to invites on behalf of the team

Working closely with and supporting the other EAs when required

Providing cover for the EA when they are away

Providing other general administrative assistance as and when required

About you

This is a traditional support role with a high volume of diary management and is suited to a candidate who has had previous experience working as a team coordinator or in a business support role managing multiple stakeholders in a fast-paced environment.

The successful candidate will also possess:

Excellent verbal and written communication skills, with a strong attention to detail, good organisational and time management skills, and the ability to juggle multiple competing tasks and keep track of critical deadlines

Proactive, dynamic, with a can-do attitude and the ability to be flexible as required

Emotional intelligence, ability, and confidence to handle conflicting requests and build professional relationships with internal and external stakeholders

Discretion and tact in dealing with clients and staff at all levels

Positive and empathetic approach to others and capable of working as an integral part of a team

Previous experience of using travel booking, meeting room booking, purchase order and expense systems (training will be provided)

Excellent IT skills, highly proficient user of Microsoft packages including Outlook, Word, Excel and PowerPoint

Core Values

Love what you do:
We show up each day ready to take on the world. Our passion and intensity set us apart and makes the difference to our colleagues, customers, brokers and carriers.

Challenge everything:
We’re never afraid to question the way that things are done and we constantly challenge ourselves and others to makes things better.

Have fun, be good:
Insurance is a serious business, but we don’t take ourselves too seriously. We make it fun to work at CFC, we welcome all viewpoints, and we treat everyone how we would expect to be treated.

About CFC

CFC is a specialist insurance provider, pioneering emerging risk and market leader in cyber. Our global insurance platform uses cutting-edge technology and data science to deliver smarter, faster underwriting and protect customers from today's most critical business risk.

Headquartered in London with offices in New York, Austin, Brussels and Brisbane, CFC has over 950 staff and is trusted by more than 100,000 businesses across 90 countries.

At CFC, insurance isn't just about underwriting. From data science to software development, and digital marketing design, we've got something for everyone. We're passionate about pushing boundaries, thinking differently and building the insurance company of the future.

CFC is committed to the principles of equal opportunities and creating an environment in which all individuals are always treated with dignity and respect. We encourage a diverse corporate culture of openness and appreciation to create an environment in which your talent can be developed in the best possible way. Should you require any reasonable adjustments at any stage of the recruitment process please let us know.

Our Hiring Process

Stage 2:

Phone screening

Stage 3:

First stage interview

Stage 4:

Second stage interview

Stage 5:

Hired

Stage 1:

Applied

Stage 2:

Phone screening

Stage 3:

First stage interview

Stage 4:

Second stage interview

Stage 5:

Hired

Stage 1:

Applied

Stage 2:

Phone screening

Stage 3:

First stage interview

Stage 4:

Second stage interview

Stage 5:

Hired

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