Business Assistant

TN United Kingdom; London; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Business Assistant for its Investment Bank division. This role requires a proactive individual with a solid EA background to manage senior-level support in a fast-paced environment. You will be responsible for advanced diary management, client handling, and ensuring efficient travel arrangements. The ideal candidate will possess strong communication skills, a high degree of flexibility, and a keen attention to detail. This is an excellent opportunity to work in a dynamic setting where you can make a significant impact and develop your career further in the financial sector.

Qualifications

• Solid EA background with senior stakeholders in an office environment.
• Ability to demonstrate advanced Assistant skillset and confidentiality.

Responsibilities

• Manage complex diaries and coordinate internal and external meetings.
• Handle client interactions and ensure effective scheduling and reporting.

Skills

Diary Management

Client Handling

Time Management

Communication Skills

Flexibility

Attention to Detail

Problem Solving

Job description

As a Business Assistant in the Investment Bank, you will be required to support at a senior level within this fast-paced environment. All applicants should have a solid EA background working with senior stakeholders gained in an office environment and possess a strong degree of flexibility given the demanding nature of this role, able to demonstrate an advanced Assistant skillset. Additionally, you should have a high degree of confidentiality, strong work ethic, good time management, resourcefulness, diligence, and a strong business and client deliverable focus.

Core Responsibilities:

1. Advanced, proactive diary management; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels
2. Partner with relevant groups to execute travel and entertainment booking and enable expense processing within policy - Escalates and enforces all CIB/Firmwide T&E policies with their team including receipt requirements and timely handover of required information
3. Internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity
4. Ability to face off to wider support groups and partner with Business Management and other key business stakeholders cross LoB
5. Ability to utilise internal systems, complete accurate data entry, produce reporting and collate information as required
6. Oversight for distro lists, technology usage and other administrational housekeeping
7. Become integral part of business, understand changeable group priorities and business expectation
8. Partnership with assistants cross LoB to provide coverage as required
9. Additional involvement in PPT, projects and training for the right candidate subject to performance
10. Professional client handling, ability to build and maintain business relationships
11. Full competency in diary management, can apply good judgment and understand competing priorities
12. Strong, executive communication style both written and verbal
13. Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs
14. Can demonstrate pro-activity and ownership within the role
15. High level technical capabilities
16. Strong awareness of expense systems and cost control initiatives, can champion expense policy
17. Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
18. Exhibits a positive, common sense approach and can drive forward seniors schedule for efficient time management
19. Is flexible, willing, and receptive to change
20. Has a high level of attention to detail and delivers high quality results
21. Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation
22. Is a strong team player and solution orientated
23. Has potential to act as a role model to peers
24. Stays current with all CIB/Firmwide Policies and can comfortably ensure those they support understand how to adhere to same. Will escalate concerns or issues

Please note that if you are NOT a passport holder of the country for the vacancy you might need a work permit.