Business Assisstant

J.P. Morgan; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading financial institution in London seeks a Business Assistant to support senior executives. The role includes managing diaries, arranging travel, and handling administrative duties. The ideal candidate has strong communication skills, the ability to work under pressure, and attention to detail. This position offers a unique opportunity for professional growth and collaboration within a dynamic team.

Qualifications

• Strong corporate communication style with tact and good judgment.
• Ability to work calmly in pressured environments and partner effectively.
• Competency in diary management and understanding of competing priorities.

Responsibilities

• Provide personalized support by managing diary using Outlook.
• Arrange complex travel plans including flights and accommodation.
• Set up executive meetings and process coverage expenses.

Skills

Strong corporate communication style

Ability to work calmly in pressured environments

Competency in diary management

Experience in arranging travel

High attention to detail

Team player mentality

Job description

Join our team as a Business Assistant and become an essential partner in supporting senior executives within the Corporate Investment Bank. This is an exciting opportunity to be at the forefront of high-level decision-making and strategic planning. You will thrive in a dynamic environment where your skills in organization, communication, and confidentiality are highly valued. Embrace the chance to grow and learn in a role that offers both responsibility and variety. Be a key player in a team that thrives on collaboration and excellence, with the potential to take on supervisory responsibilities for the right candidate.

Job Summary:

As a Business Assistant in the Corporate Investment Bank, you will provide one-on-one support to senior executives with diverse administrative duties. You will be part of a team that values confidentiality, strong work ethics, and a common-sense approach. This role offers the opportunity to engage with high-level business connections and understand the political landscape within the organization. You will be integral to the business, understanding group priorities and expectations, and working closely with business managers on additional projects.

Job Responsibilities:

• Provide personalized support by managing diary using Outlook for seamless coordination of meetings and appointments.
• Arrange complex travel plans, including flights, accommodation, and transportation.
• Set up high volume executive meetings, conference calls, and events both internally and externally.
• Process coverage expenses through Concur and manage account reconciliations.
• Utilize internal systems for accurate data entry and system functionality.
• Collaborate with assistants across the group for backup coverage during absences.
• Represent the company with integrity and confidentiality, influencing peers positively.
• Train new Business Assistants and collaborate on executive coverage.
• Undertake projects aligned with business needs, including reporting and document creation.
• Perform general administrative duties such as room bookings and stationery ordering.
• Partner effectively with peers and exhibit flexibility in a pressured environment.
• Potential to take on supervisory responsibilities and lead initiatives.

Required Qualifications, Capabilities, and Skills:

• Strong corporate communication style with tact and good judgment.
• Ability to work calmly in pressured environments and partner effectively.
• Competency in diary management and understanding of competing priorities.
• Experience in arranging travel and producing accurate itineraries.
• Trusted gatekeeper in client-facing positions.
• Awareness of expense systems and cost control initiatives.
• High attention to detail and ability to deliver quality results.
• Understanding of investment banking and corporate banking culture.
• Team player who can build networks and work in partnership.
• Proactive communicator across different hierarchies.
• Role model mentality with the ability to lead by example.

Preferred Qualifications, Capabilities, and Skills:

• Exhibits a positive and constructive attitude.
• Open to change and displays flexibility.
• Initiative in following up and staying ahead of requirements.
• Ability to function as a role model to peers.
• Responds well to new challenges.
• Exhibits high levels of punctuality and reliability.
• Strong understanding of business priorities and connections.