Business Administrator - Medical Directorate

Integrated Care System; Worthing; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare provider in Worthing is seeking a Business Administrator to provide professional administrative support to Directors. You will manage daily operations, schedule commitments, and ensure excellent customer service. Ideal candidates have experience in NHS contexts and strong organisational skills. This role offers the opportunity to contribute to high-quality care in the community.

Qualifications

• Experience in business administration roles within the NHS context.
• Ability to understand and interpret priorities for effective planning.
• Competence in managing and maintaining information systems.

Responsibilities

• Organise the daily operations of the Directorate office.
• Schedule and track commitments of the Executive/Director.
• Manage health and safety measures including fire safety and first aid.

Skills

Organisational skills

Diary management

Customer service

Education

Evidence of continuous personal and professional development

Job description

Business Administrator - Medical Directorate

To ensure the maximum effectiveness of the Directorate by planning and managing diaries and providing proficient secretarial, office management, personal assistant, and support services. Responsible for delivering efficient, effective, and professional administrative support to the Trust. Undertaking a wide range of administrative tasks as directed, maintaining excellent customer service and work standards to uphold and enhance the reputation of the Administration Services team.

Main duties of the job

The Business Administrator will provide efficient, effective, and professional administrative support to a Director or group of Directors. Responsibilities include:

• Organising the daily operations of the Directorate office
• Understanding the priorities of the Executive/Director and interpreting these through planning and diary management
• Scheduling and following up on commitments made by the Executive/Director

About us

We are committed to our values of compassion, accountability, and optimism, aiming to provide high-quality care to patients, carers, families, and local communities. We specialise in NHS mental health and learning disability services.

Job responsibilities

Responsibilities include:

• Managing the Directorate office's daily operations
• Understanding and interpreting the priorities of the Executive/Director to facilitate planning and delivery
• Scheduling and tracking commitments
• Establishing and reviewing effective administrative protocols within the directorate
• Assisting in developing and maintaining policies and systems
• Representing the directorate and making delegated decisions
• Managing delegated budgets
• Organising health & safety measures, including fire safety, first aid, and reporting maintenance issues
• Engaging in Trust-wide policy development
• Taking on some responsibilities of the Administration Coordinator/Manager and deputising when necessary

The Executive Assistant/PA will work independently with discretion, developing systems within broad guidance from the Executive/Director.

Person Specification

Qualifications

• Evidence of continuous personal and professional development

Knowledge/Experience

• Knowledge of current NHS performance agenda
• Knowledge of business case procedures
• Experience in analysing, interpreting, and presenting information
• Experience managing or maintaining data management systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A DBS check will be required to screen for any criminal convictions.