Business Administrator (BA) Safe Decent and Secure

Ministry of Justice; Eccleshall; On-site; GBP 26,000 - 38,000; Full time

Job summary

The Ministry of Justice in the United Kingdom is seeking an administrative professional to support establishment operations with precise record-keeping and timely communications.

You will update notices, manage the CSRA database, coordinate diaries for residential units and the Head of Function, collate officer lists, support the complaints process, and ensure weekly updates on BME figures to the Equality Team.

Responsibilities

• Update Notice to Prisoners, Staff information Notice and Governors/Operational Order folders; display latest documents on notice boards and remove when expired
• Update the Cell Sharing Risk Assessment (CSRA) database and pass updated risk assessments to the wing manager
• Coordinate diaries/meetings for residential units and Head of Function
• Collate and update Personal Officer List on a weekly basis
• Act as a reference for the complaints process; log, allocate and distribute responses daily and send reminders to meet deadlines
• Ensure BME figures are updated and reported to the Equality Team weekly
• Undertake other administrative tasks including: maintain accurate records, act as the communications contact point, complete monitoring returns, input requisitions, coordinate awareness sessions, prepare paperwork for checks, correspond with stakeholders, maintain databases and produce reports
• Collate information relating to Service Delivery Indicators (SD)

Job description

The job holder will be required to carry out the following responsibilities, activities and duties:

• Update Notice to Prisoners, Staff information Notice and Governors/Operational Order folders, making sure that a copy of the most recent documents are displayed on notice boards and remove when time expired
• Update the Cell Sharing Risk Assessment (CSRA) database and pass updated risk assessments to the wing manager
• Co-ordinates diaries / meetings for residential units and Head of Function
• Collate and update Personal Officer List on a weekly basis
• Act as a point of reference for the complaints process, log, allocate and distribute for responses on a daily basis and send reminders where necessary, to ensure deadlines are met
• Ensure the Black and Minority Ethnic (BME) figures are updated and returned to the Equality Team on a weekly basis

The job holder will be required to carry out the following responsibilities, activities and duties:

• Update Notice to Prisoners, Staff information Notice and Governors/Operational Order folders, making sure that a copy of the most recent documents are displayed on notice boards and remove when time expired
• Update the Cell Sharing Risk Assessment (CSRA) database and pass updated risk assessments to the wing manager
• Co-ordinates diaries / meetings for residential units and Head of Function
• Collate and update Personal Officer List on a weekly basis
• Act as a point of reference for the complaints process, log, allocate and distribute for responses on a daily basis and send reminders where necessary, to ensure deadlines are met
• Ensure the Black and Minority Ethnic (BME) figures are updated and returned to the Equality Team on a weekly basis

Undertake other administrative tasks including:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SD