20592 - Business Administrator - Equalities

Allscreens Nationwide Ltd; Highweek; On-site; GBP 20,000 - 28,000; Full time

Job summary

A Business Administrator role at Allscreens Nationwide Ltd in England provides administrative support to the Equality Advisor, maintaining systems and processes within set timescales for the establishment.

The job involves handling equality-related duties, collating data, and supporting the Equality Action Plan while ensuring accurate documentation and timely reporting.

Responsibilities

• Process, collate and monitor Disability Incident Reporting Forms (DIRF) and other equality-related applications and requests.
• Prepare annual equality reports/statistics, impact assessments, and support monitoring of the Equality Action Plan.
• Deliver monthly data analysis for the Equality Management Team and ensure investigations are completed within timescales.
• Assist in organising equality promotion events and review local Equality policies to align with national guidance.
• Coordinate data collection related to disability types and levels among prisoners and support focus groups related to disability.
• Maintain records, respond to enquiries, and act as a central information point for the team within agreed timescales.

Job description

20592 - Business Administrator - Equalities

This is an administrative job in an establishment.

Summary

The job holder will provide administrative support to the Equality Advisor, maintaining administration systems effectively and efficiently within specified timescales for the establishment.

This is a rotational, non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Process, collate and monitor the following:

Disability Incident Reporting Forms (DIRF) and other equality related applications and requests.

Annual equality reports/statistics, impact assessments, contributing to the monitoring and evaluation of the Equality Action Plan.

Outcomes and key findings for the Governor and Equality Management Team, monitoring the completion of all investigations within agreed timescales unless otherwise agreed with the Governor.

Monthly Systematic Monitoring and Analysis of Race Equality Template (SMART) data, highlighting issues to the Equality Management Team.

Organise and assist in the organisation of equality promotion events.

Review and monitor all local Equality policies in line with national policies.

Oversee and coordinate work on the establishment’s Equality Action Plan and work with the establishment’s Equality Action Team (DEAT) to achieve its objectives.

Make sure that all matters related to disability are recorded and arrangements are put in place where required.

Check documentation on Reception, to ensure all disabled and elderly prisoners are identified for a meeting to discuss needs if necessary.

Administer a system to enable prisoners to declare if they have any disabilities and require any reasonable adjustments. Contribute to business cases if special equipment is required to assist the prisoner.

Assist in local disability training, promoting staff and awareness on issues relating to disability.

Be a central source of information on relevant legislation, instructions, national and local policies and keep fully informed about current disability topics and learning disabilities.

Assist with focus groups for disabled prisoners and make the necessary arrangements.

Attend regional meetings to share best practice.

Carry out diversity related audits and report findings to the Senior Management Team (SMT).

Coordinate work on the establishment Equality Action Plan and gather data to underpin this.

Coordinate the data collection relating to types and levels of disability amongst prisoners.

Undertake other administrative tasks including:

Organise, produce and maintain accurate records for area of work.

Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment.

Complete monitoring returns for area of work.

Input requisitions on to the finance database and process requisitions for defined area of work.

Co-ordinate any awareness sessions for area of work.

Prepare paperwork for checking by manager, conducting initial checks as required.

Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.

Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.

Collate information relating to relevant Service Delivery Indicators (SDIs).

Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours

Changing and Improving

Communicating and Influencing

Working Together

Managing a Quality Service

Delivering at Pace

Technical requirements

Job holders must complete specific training in their specialism once they take up post.

Hours of Work (Unsocial Hours) Allowances