Business Administrator

Ordnance Survey

Southampton

On-site

GBP 26,000 - 34,000

Full time

14 days+

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Benefits offered by this job

Competitive salary & pension

Bonus where applicable

28 days annual leave

Enhanced family leave

Hybrid working

Learning & development

OS Maps access

Volunteering leave

Job summary

Ordnance Survey (OS) is seeking a Business Administrator to provide technical and administrative support, ensuring data integrity and compliance across systems. You will assist in delivering production plans, supporting service delivery and stakeholder collaboration while helping teams work efficiently in a hybrid environment at OS HQ in Southampton.

This role emphasizes data management, GDPR compliance, and effective communication to enable accurate reporting and informed decision-making.

Qualifications

Highly organised with excellent attention to detail.
Comfortable managing multiple tasks and priorities.
Confident using Microsoft Office applications and other electronic systems.
Able to work independently whilst building effective working relationships.
A strong communicator with excellent written and verbal communication skills.
Customer-focused and committed to delivering a high-quality service.
Proactive, adaptable and keen to learn new skills.

Responsibilities

Manage and maintain data across systems, ensuring accuracy and GDPR compliance.
Create, update and maintain records, work requests and supporting documentation.
Receive, validate and distribute data to keep records up to date.
Monitor and analyse data to support billing, performance reporting and decisions.
Research, compile and report information to support requirements.
Collaborate with stakeholders to meet delivery plan requirements and support pre-employment checks.

Skills

Attention to detail

Multitasking

MS Office

Communication skills

Customer-focused

Proactive learner

Geospatial systems

GDPR awareness

Tools

Microsoft Office

Geospatial Management Information Systems

Job description

At Ordnance Survey (OS), we're committed to helping everyone understand the world around them through trusted geospatial data and services. Behind every successful team is great operational support, and we're looking for a Business Administrator to join us and play a vital role in ensuring our teams can work efficiently and effectively., As a Business Administrator, you'll provide technical and administrative support to help teams operate effectively and deliver against business objectives. You'll be responsible for managing and maintaining data and information across a range of systems, supporting service delivery plans, coordinating administrative activities, and ensuring compliance with business processes. Working collaboratively with internal teams and external stakeholders, you'll ensure processes are followed accurately support operational performance and contribute to the successful delivery of business objectives. What you'll be doing

Managing and maintaining data across a range of systems and platforms, ensuring accuracy, quality, GDPR compliance, and adherence to organisational standards
Creating, updating, and maintaining records, work requests, and supporting documentation to enable the timely delivery of production plans
Receiving, validating, and distributing data and associated information to ensure records remain accurate and up to date
Monitoring and analysing data to support billing, performance reporting, and operational decision-making
Researching, compiling, and reporting information to support business and operational requirements
Collaborating with internal and external stakeholders to ensure delivery plan requirements are met, OS conducts pre-employment checks for anyone made an offer of employment, including identity, right to work, employment history and criminal record checks (via Disclosure & Barring Services (DBS).

Some of our roles may require additional security vetting. We will advise candidates during the recruitment process if additional vetting may be required for that specific role.

If you're organised, detail-oriented and enjoy providing excellent administrative support in a busy environment, we'd love to hear from you.

We're looking for someone who is:

Highly organised with excellent attention to detail
Comfortable managing multiple tasks and priorities
Confident using Microsoft Office applications and other electronic systems
Able to work independently whilst building effective working relationships.
A strong communicator with excellent written and verbal communication skills
Customer-focused and committed to delivering a high-quality service
Proactive, adaptable and keen to learn new skills

Essential skills and experience

Proficient in maintaining data accuracy and meeting compliance standards
Attention to detail in managing and reporting information
Strong organisational and time management skills
Ability to work collaboratively with internal and external stakeholders.
Good IT skills (Microsoft Office, Geospatial Management Information Systems)
Familiarity with GDPR and other regulatory requirements

We embrace a hybrid working model at OS, because we believe in flexibility and balance. You'll be based at our fantastic HQ in Southampton, Hampshire, where you'll spend 50% of your working week collaborating face-to-face with colleagues. It's all about combining the best of both worlds connection and autonomy to help you thrive. We are Ordnance Survey, Great Britain's national mapping service and a pioneer in geospatial technology. With over 230 years of trusted data, we empower better decisions, deeper understanding, and meaningful connections to the places we live, move through, and care for.

Three principles one direction

Clear the path - Cut the noise. Simplify. Move at pace
Seek the story - Listen. Understand. Speak up
Do what matters - Focus on value

Our principles unite us in delivering our Data & Destinations strategy with more simplicity, more clarity, and renewed momentum for each other and for our customers. They're here to create more good days, and fewer harder ones but only if each one of us plays our part.