Business Administrator

SHEIN; Manchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global online fashion retailer in Manchester is seeking a Business Administrator. You will be responsible for ensuring smooth office operations, managing administrative tasks, and supporting staff. The ideal candidate has at least 3 years of experience and strong organizational skills. Join our team to contribute to our mission of making fashion accessible to all. This position offers a dynamic work environment and career growth opportunities.

Qualifications

• 3+ years experience in a similar administrative role.
• Experience in ecommerce is advantageous.
• Strong ability to prioritize tasks and manage multiple projects.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Oversee daily office functioning and supply management.
• Manage travel arrangements and accommodation for staff.

Skills

Organizational skills

Communication skills

Analytical skills

Attention to detail

Problem-solving

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Data management software

Job description

About SHEIN EMEA

SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 150 countries worldwide. Our EMEA headquarters are in Dublin, and we now operate over 15 offices across the EMEA region.

At SHEIN, our mission is to make the beauty of fashion accessible to all. Through our industry-leading, on-demand production model, we support a smarter, more future-ready fashion industry that adapts to the changing needs of our customers.

Learn more about SHEIN by following us at https://careers.shein.com/ and https://www.sheingroup.com.

Position Overview

We are seeking a skilled and dynamic Business Administrator to join our team. As a Business Administrator, you will play a vital role in ensuring smooth and efficient operation. You will be responsible for overseeing various administrative tasks, managing daily operations, and providing support to our staff and clients. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to ensure efficient office operations. This includes managing calls, emails, and correspondence, organising meetings and appointments, and maintaining accurate records and files.
• Oversee the day-to-day functioning of the office, including supply and asset management, facility management and coordinating with external vendors and service providers. Responsible in budget execution at the site to ensure adherence to EOY targets.
• Coordinate and manage travel arrangements and accommodation for staff members.
• Support HR functions, such as maintaining employee records, processing paperwork, and assisting with onboarding new hires.
• Maintain and update databases, spreadsheets, and other records with accuracy and attention to detail. Generate reports, analyse data, and present findings to support informed decision-making.
• Assist with financial tasks such as processing invoices, managing expenses, and reconciling accounts relative to business administration. Collaborate with the finance and expense team to ensure accurate and timely financial documentation.
• Communication: Serve as a liaison between internal teams, clients, and external stakeholders. Facilitate effective communication by drafting memos, presentations, and reports. Ensure timely and accurate dissemination of information.
• Maintain knowledge of company policies, procedures, and regulations. Assist in implementing and enforcing compliance standards to ensure adherence to legal and ethical obligations.
• Foster a positive and inclusive staff experience by organising and coordinating cultural festivals and celebrations, promoting diversity and cultural awareness within the organization.
• Assist in the implementation of Workplace Experience standards to achieve employee satisfaction in the office.
• Oversee implementation of certain initiatives on administrative and workplace wellness for the EMEA countries.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• 3+ years experience in a similar administrative role. Experience in ecommerce industry is advantageous.
• Experience in Facilities Management, is a strong plus.
• Front of house reception experience.
• Strong organisational abilities with a keen eye for detail.
• Ability to prioritise tasks, meet deadlines, and manage multiple projects simultaneously.
• Excellent verbal and written communication skills. Ability to effectively interact with individuals at all levels of the organisation, as well as external stakeholders.
• Proficient in using Microsoft Office Suite. Experience with data management and reporting software is a plus.
• Strong analytical and problem-solving skills. Demonstrated ability to think critically, identify issues, and propose effective solutions.
• Ability to thrive in a fast-paced and dynamic work environment. Flexibility to handle changing priorities and willingness to take on new responsibilities as needed.
• Demonstrated integrity and ability to handle sensitive information with confidentiality and professionalism.

If you are a highly organised and proactive individual with a passion for supporting business operations, we invite you to apply for the position of Business Administrator. Join our team and contribute to the success of our organisation.

SHEIN DISTRIBUTION UK LIMITED is an equal opportunity employer committed to a diverse workplace environment.