Business Administrator

BAE Systems; Glasgow; On-site; GBP 28,000 - 32,000; Full time

Job summary

BAE Systems is seeking Business Administrators for various roles in Scotstoun and Govan. The position includes vital administrative tasks in a ship building environment, requiring strong organisational skills and effective communication. Join a dynamic team that values diversity and aims to support daily operations and supervisors effectively.

Benefits

Competitive pension scheme

Employee share plans

Flexible discounted health benefits

Private health plans

Shopping discounts

Potential for annual incentive

Qualifications

• Competent in relevant administrative activities and IT usage.
• Effective organisational and communication skills required.
• Ability to work independently and collaboratively.

Responsibilities

• Manage various administrative tasks including scheduling and process input.
• Facilitate communication between supervisors and key stakeholders.
• Ensure office resources are efficiently maintained.

Skills

Administrative skills

MS Office

Organisational skills

Communication

IT Systems coordination

Education

Business Administration Level 2 or equivalent

Job description

Job Title: Business Administrator - x3 roles (see below)

1 Permanent (Full time)

1 12-month FTC (Full time)

1 Weekend (Fri - Sun)

Please clearly state which role you would like to apply for.

Location: Scotstoun and Govan

Salary: Up to £32,000 dependent on skills and experience

What you'll be doing:

• You will be undertaking a range of administrative activities e.g. schedule creation and maintenance, processing of tasks and input to relevant IT system, claiming of materials, printing, ad hoc support to enable Supervisors
• Plan, prioritise, co-ordinate and respond effectively to enquiries, ad hoc requirements in the ship build environment
• This role will require you to provide pro-active support to ensure smooth running of the office area and support the associated supervisors by having adequate resources available and processing accordingly e.g. Take 5 books available and printing of drawings, hotwork permits, team cascade information (toolbox talks), execute plans and by adhering to associated Processes and Procedures to ensure due diligence is maintained
• You will be responsible for the office Safety plan and associated standards inclusive of general office maintenance, office walk rounds achieved in line with plan, printers are ready for use, stationary/paper is available and escalating any issues if required
• Ensure collaborative working and engagement with key stakeholders
• Communicating in an efficient and polite manner with internal and occasionally external stakeholders and supporting area visits and the onboarding requirements for new personnel within the area

Your skills and experiences:

Essential:

• Competent administrative skills and competent in the use of MS Office, particularly Word, Outlook and Excel
• Competent in the use of a range of IT systems and databases with the ability to input information, run reports and present information
• Good organisational, time and workload management skills with the ability to prioritise and deliver effectively using judgement and experience to support this
• Good communication (written and verbal) and ability to understand and identify key stakeholders and work well independently and within the team environment

Desirable:

• Problem solving skills
• Apprenticeship in Business Administration Level 2 or equivalent qualification/experience

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Business Support Function:

The Business Administration team who supports the Type 26 Programme are based on the Clyde (Scotstoun or Govan) and play a pivotal role in enabling the supervisor and management population in their day to day in the ship build environment. There are 1-2 administrators per ship which means every day requires agile and pro-active behaviours to enable the wider team to achieve their daily targets and goals in this dynamic environment.

Why BAE Systems?

This is a place where you'll be able to make a real difference. You'll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you'll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 8th July 2025 - Interview w/c 15th July 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.