Business Administration apprentice

Raytec Ltd; Ashington; On-site; GBP 12,000 - 18,000; Full time

Job summary

A leading lighting solutions company is offering a Business Administration apprenticeship in Ashington, UK. This is an excellent opportunity to gain practical experience in logistics and administration. The successful candidate will prepare shipping documents, manage deliveries, and support office functions. Applicants should have GCSEs in English and Maths at grade 4. Join a dynamic team in a global leader known for innovative lighting solutions.

Qualifications

• Must hold a GCSE in English and Maths at grade 4.
• Strong administrative and communication skills required.

Responsibilities

• Prepare shipping documentation including delivery notes and invoices.
• Generate carriage quotes for shipments.
• Manage delivery timelines and shipping queries.
• Support office administration tasks.

Skills

Administrative skills

Attention to detail

Communication skills

Customer care skills

IT skills

Problem solving skills

Team working

Education

GCSE in English (grade 4)

GCSE in Maths (grade 4)

Job description

Kickstart your career with an exciting opportunity to join Raytec, a global leader in innovative lighting solutions! As a Business Administration apprentice, you'll play a vital role in organising shipments of our products across the UK and around the world, while gaining hands-on experience preparing essential logistics documents and paperwork.

Responsibilities:

• Prepare shipping documentation including delivery notes, commercial invoices, and freight labels
• Generate carriage quotes for UK and international shipments
• Expedite deliveries of orders and returned materials (RMAs)
• Clear imports from suppliers and arrange shipments for Purchasing, Technical, and Marketing departments
• Book freight shipments for exhibitions and special events
• Order attested documentation required for exports
• Check freight invoices and raise queries on discrepancies
• Review Duty Deferment and Postponed VAT Accounting (PVA) accounts
• Review duty and VAT invoices for imports
• Send customer delivery notes and provide tracking information
• Record proof of deliveries and import/export documents for audit purposes
• Supporting our Canadian office with expediting deliveries and shipping queries
• Cover sales invoicing duties as required
• Scan and attach signed delivery notes into SAP
• Assist with ad-hoc office administration and support wider office functions
• Contribute to continuous improvement initiatives across the business

Requirements:

• GCSE in English (grade 4)
• GCSE in Maths (grade 4)
• Administrative skills
• Attention to detail
• Communication skills
• Customer care skills
• IT skills
• Logical
• Number skills
• Organisation skills
• Problem solving skills
• Team working

About Us:

Founded in 2005, Raytec are world leaders in LED lighting for safety and security. We have over half a million products actively in service and employ over 90 staff. We have two offices located in Northumberland, UK, and Ottawa, Canada and sell to over 70 countries worldwide. All our products are manufactured in-house and have been installed in some of the most challenging environments on planet earth from the Arctic Circle to the Jungles of Borneo.

This is a fully work-based programme. You will get allocated time to complete your apprenticeship work and also receive regular meetings with your training provider. You will be studying the Level 3 Business Administrator apprenticeship standard over an 18-month period.