Business Admin Apprentice

Askham Bryan College; York and North Yorkshire; On-site; GBP 15,000 - 18,000; Full time

Benefits offered by this job

On-site facilities

35 days annual leave + bank holidays

Flexible working (role dependent)

On-site catering

Job summary

Askham Bryan College in York is seeking a Business Admin Apprentice to join our MIS and Student Records team. You will gain hands-on experience across data handling, enrolments, examinations and reporting, while training under experienced staff in a supportive college environment.

The role is full-time (37 hours per week) on a fixed-term contract of 18 months, with a starting hourly rate of £8. This apprenticeship offers valuable industry exposure and progression opportunities within the college.

Qualifications

Responsibilities

• To support the day-to-day functions of the MIS and Student Records.
• Provide operational and administrative support to ensure learner data, records, and documentation are processed accurately and efficiently.
• Maintain compliance with funding, audit, and reporting requirements while contributing to high standards of customer service for both staff and learners.
• Maintain work logs.
• New staff set up on MIS systems.

Job description

Business Admin Apprentice

York

Job details

Salary £8 per hour Contractual hours 37 Basis Full Time Job category/type Support Date posted 07/09/2026 Job reference NR00281 Attachments Business Admin Apprentice JD.pdf

Job description

Job Title: Business Administrator Apprentice

Location: York

Contract Type: Full Time - 37 hours per week, Fixed term for 18 months.

Salary: £8 per hour

About the role:

• To support the day-to-day functions of the MIS and Student Records.
• Provide operational and administrative support to ensure learner data, records, and documentation are processed accurately and efficiently.
• Maintain compliance with funding, audit, and reporting requirements while contributing to high standards of customer service for both staff and learners.
• Maintain work logs.
• New staff set up on MIS systems.

Key Responsibilities:

• All tasks to be carried out in a consistent manner with the corporation’s culture
• To assist in the smooth operation of both departments in co-operation with other members of the team.
• To understand and learn DfE and Devolved authorises compliance rules.
• Support the team with Enrolment, Examinations and MIS functions.
• Printing and recording on lanyards.
• To suggest and adapt smooth processes to improve compliance within MIS and Student Records at Askham Bryan College.
• Add and remove staff from systems, action the leavers report.
• Help prioritise and assign work, logging requests and keeping users updated on progress.
• Monitor the team inboxes and forward emails to individuals.
• Set up meetings.
• To have excellent customer service skills which will enable you to build positive relationships.
• Picking up enquiries on a day-to-day basis within both departments.
• Create simple views to provide colleagues with data requests
• Provide schools and LEAS data securely ensuring Data Sharing Agreements are in place
• Help maintain the department Teams and Moodle page content.
• Answer simple queries as a 1st line support.
• Follow department processes and suggest how improvements can be made.
• Help with some basic data entry to ensure data corrections including audit reports.
• Run simple ProSoluton tasks e.g. data imports, downloading ULNs and PLRs.
• Help check the systems are running ok, checking task history and queues.
• Check systems are on the latest version and inform IT if updates needed.
• Potentially help track and compile funding claims.
• Ensure the systems have links with 3rd parties e.g. the UCAS password needs to be renewed every 3 months.
• To work effectively within a team environment, working openly and honestly on a day-to-day basis.

Interviews: 30th September & 1st October 2026

Start Date: The College operates 2 starter/induction days per month to welcome and onboard new members. These are usually the first Monday and third Wednesday of each month (unless there is a bank holiday).

About the College:

Askham Bryan College is a specialist land-based college based across the North of England with centres in York, Middlesbrough, Saltaire, Wakefield and Gateshead.

We offer a wide-ranging curriculum to our Further Education students, including Agriculture, Horticulture, Animal Management, Countryside and the Environment, Engineering, Equine, Floristry, Motorsport, Outdoor Adventure Sport, Sports Development, Coaching and Fitness, Uniformed Public Services and Veterinary Nursing.

Benefits of working with Askham Bryan College:

• On-site facilities including a fully functional farm, equine centre, wildlife park and VR suite
• Beautiful grounds for outdoor learning, meetings and well-being walks
• Generous pension scheme with generous employer contributions
• 35 days annual leave, plus 8 days bank holiday, plus Christmas shut down
• Options for flexible working arrangements (role dependent)
• On-site catering including a canteen and shop
• Highly discounted gym membership at the on-site gym
• Free car parking and cycle to work scheme
• Continuous support from our Recruitment and Employee Lifecycle Partner
• Enhances sick pay and compassionate leave scheme
• Enhanced maternity/adoption pay

Safeguarding Statement

The College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff, volunteers and partners to share this commitment. The Governors and Staff at Askham Bryan College regard each learner as a unique individual and therefore seek to support learner development in ways, which will foster security, confidence and independence. We recognise that high self-esteem, peer support, a secure College environment and clear lines of communication with trusted adults helps all young people and adults particularly those at risk or suffering abuse. These are regarded as central to the wellbeing of the individual and are therefore seen to be an intrinsic part of all aspects of the curriculum and ethos.

Specific measures relating to pre-employment checks:

• We may undertake online searches on internet activity as part of our pre-recruitment checks.
• We ask applicants for details of any convictions and cautions, regardless of whether these have been deemed as “spent”. It is a condition of employment that applicants provide these details.
• We undertake Enhanced Disclosure and Barring Service (DBS) Checks for prospective employees. Please note that it is an offence to apply for a regulated role if you are barred from engaging in regulated activity involving children or vulnerable adults.

Note on “regulated activity”: You are engaging in a regulated activity if you:

• Will be responsible, on a regular basis in a school or college, for teaching, training instructing, caring for or supervising children or vulnerable adults;
• Will be working on a regular basis in a specified establishment, such as a school, or in connection with the purposes of the establishment, where the work gives opportunity for contact with children or vulnerable adults; or
• Engage in intimate or personal care or healthcare or any overnight activity, even if this happens only once