Buildings Support Co-ordinator

Tate; Southampton; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Building Support Coordinator to enhance their customer-focused support service. In this role, you will deliver essential administrative support, ensuring a safe and efficient environment for staff and visitors. Your responsibilities will include managing queries, assisting with space planning, and coordinating health and safety training. This position offers a dynamic work environment where your contributions will directly impact the operations of the organization. If you are a proactive problem-solver with strong communication skills, this opportunity is perfect for you.

Qualifications

• Experience in administrative roles with a focus on customer service.
• Familiarity with health and safety regulations and practices.

Responsibilities

• Provide efficient administrative support to the Buildings Officer.
• Assist with space planning and building projects.
• Manage communication with external stakeholders and internal teams.

Skills

Administrative Support

Customer Service

Communication Skills

Problem Solving

Knowledge of Health and Safety

Education

High School Diploma

Relevant Certifications

Tools

Planon

Agresso

Resourcelink

Office 365

SharePoint

Job description

Buildings Support Co-ordinator (J4450) Southampton, England

Salary: GBP14.19 per hour

Tate are recruiting for a Building Support Coordinator to deliver a helpful and effective customer-focused support service to the Healthcare Enterprise and Innovation, including Facilities and Health and Safety, ensuring a safe environment for staff, contractors, and visitors.

Responsibilities include:

1. Providing efficient and accurate administrative support to the Buildings Officer and the People and Business Services Team.
2. Responding promptly and efficiently to a wide variety of queries from staff, applying knowledge of the HEI organisational structure and research programmes. Escalating complex queries as needed.
3. Communicating with external stakeholders, answering queries, and acting as the first point of contact for the team.
4. Supporting the Buildings Officer in providing a friendly, efficient support service, including communication with staff, contractors, and team members, managing maintenance, reactive work, and H&S issues, and assisting staff with DSE and home workstation setup.
5. Assisting with space planning, building projects, refurbishments, and accommodation moves.
6. Performing administrative duties such as processing new starters/leavers, managing telephony, email groups, security, coordinating H&S training, purchasing, and creating communication materials and surveys. Managing SharePoint sites.
7. Ensuring timely and accurate completion of tasks using systems like Planon, Agresso, Resourcelink, Office 365, etc.

Application Instructions:

Please include your first and last name, email, phone number (including country code), and CV/Resume. Indicate your eligibility to work in the country you are applying to (e.g., work permit, visa, citizenship).