Building Services Coordinator (Plant Services Programs)

Septodont; Cambridge; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player seeks a Building Services Coordinator to oversee maintenance activities across a multi-building site. This role involves coordinating with various teams and third-party contractors to ensure efficient operations and compliance with safety regulations. The ideal candidate will possess strong interpersonal and organizational skills, with a background in engineering or facilities management. Join a dynamic team that values employee development and offers excellent benefits, including work-life balance programs and social events. This is a fantastic opportunity to contribute to a leading organization in the pharmaceutical sector.

Benefits

Excellent compensation/benefits package

Bonus and reward programs

Discounted gym memberships

Work-life balance programs

Employee recognition program

Professional development programs

Social events and spirit days

Qualifications

• Minimum 2 years experience in operations and maintenance of industrial buildings.
• Experience in a manufacturing environment, preferably in pharmaceutical or food/beverage.

Responsibilities

• Coordinate building maintenance activities and support the Building Services team.
• Maintain inventory databases and coordinate with third-party contractors.

Skills

Interpersonal Skills

Troubleshooting

Communication

Planning & Organizing

Problem Solving

Team Player

Self-Motivated

Leadership

Education

Diploma in Engineering, Facilities or Maintenance

Tools

MS Project

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Maintenance Management Systems

ERPs

Job description

Building Services Coordinator (Plant Services Programs)

Category

Operations - Engineering

Job Title

Building Services Coordinator (Plant Services Programs)

Company Details

Novocol Pharma is a growing contract development and manufacturing organization (CDMO), specialized in sterile injectable cartridges and combination product manufacturing. We strive for excellence and customer-centricity to deliver value to global pharmaceutical clients through contract services for drug development and commercial manufacturing. With over 40 years in operation, our team of 600 employees and modern facilities, located in Cambridge, Ontario provide a personalized and responsive experience for our customers. We are focused on serving our strategic partners and patients with quality, integrity, and value.

Our employees are our number one asset! We offer developmental opportunities, excellent compensation and benefit programs, discounted gym memberships, work/life balance programs, employee recognition, social events and spirit days.

We are a proud member of the Septodont group of companies. Septodont is a pharmaceutical and medical device company with a global leadership position in dental pain management. The group counts over 2000+ employees worldwide and has remained a 100% family owned company for over 90 years. Our Cambridge facility serves as a significant manufacturing site within the Septodont group with high volume dental anesthetic production for a global customer base.

Job Summary

The Building Services Coordinator is accountable to the Building Services Manager and is responsible for coordination of building maintenance activities and planning, providing support to the Building Services team. These building equipment/systems include hard and soft services. This role is also responsible for coordinating with third party contractors according to maintenance needs.

The Building Services department is responsible for the following programs and systems across the Cambridge site complex comprised of 5 buildings: garmenting, custodial, sanitation, building repairs, maintenance, building systems, security, and pest control.

Responsibilities

• Maintain up to date a uniform inventory database and coordinate with the third-party uniforms contractors for new garment requirements, personalized garment, and storage requirements based on the employee’s headcount changes and other requirements.
• Coordinate with the custodian team the organization, 5S and distribution of the change rooms, uniforms, and airlocks in the plant.
• Coordinate with the security team the designation of parking spaces, lockers and access based on internal procedures and standards. Maintain the designation register database updated including employee changes, new hires, and other relevant changes in personnel head count.
• Plan and coordinate with the in-house technicians the schedule, resources and sequence of work orders execution and implementation based on the department and plant priorities and resources availability.
• Plan and coordinate with approved third-party contractor execution of work orders according to existing computerized maintenance system. Coordinate additional resources and documents related to the implementation of planned activities.
• Coordinate the schedule and execution of work orders in CARL (computerized maintenance system) and Building Services request systems, to ensure timely completion and closure of all preventative and corrective work orders and requests.
• Coordinate with maintenance, production and supply chain, equipment, and areas availability; and involve other departments as needed to assess the implication of work execution and limitation and impacts related to activities executed by the Building Services Team.
• Prepare and maintain the department metrics related to work orders and compliance.
• Keep the maintenance work order inventory updated. Add equipment, maintenance plans, schedules, and work orders to the system when necessary. Update the maintenance activities based on changes and new requirements.
• Maintain a high level of pharmaceutical compliance and regulatory safety in all aspects of work.
• Coordinate/support quality systems documentation related to building services i.e., corrective actions, deviations, change control, quality documentation.
• Coordinate maintenance activities following the internal procurement process for external services and material required for assigned task.
• Prepare purchase requisition for required services and materials related to maintenance and improvement activities. Received goods and services once delivered or implemented. Keep records of requisition and deliveries for auditing purposes.
• Coordinate designated works with support of third-party contractors in according to internal procedures and promotes a safety behavior environment with the implementation team and other Building Services personnel according to internal policies and local regulations.
• Performs other related duties as required.

Qualifications

• Minimum 2 years of experience in operations and maintenance of industrial buildings.
• Engineering, Facilities or, Maintenance and Diploma or related experience required.
• Experience in a manufacturing environment, preferably in pharmaceutical, food/beverage or consumer packaging is an asset.
• Good interpersonal, troubleshooting, communication, planning & organizing skills, demonstrates initiative, problem solver, team player, results oriented and self-motivated.
• Has the ability to lead and take ownership on systems and projects.
• Experience in MS Project, Word, Excel, PowerPoint.
• Experience with maintenance management systems and ERPs is an asset.
• Experience in a Lean Manufacturing environment is an asset.

What we offer:

• Excellent compensation/benefits package.
• Bonus and reward programs.
• Discounted gym memberships.
• Programs supporting work life balance.
• Employee recognition program.
• Professional and personal development programs.
• Social events and spirit days.

We are committed to diversity and inclusion, and thank all applicants in advance; however, we will be corresponding only with those selected for an interview.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to providing an inclusive and barrier free recruitment and selection process.

Recruitment Fraud – please be aware of recruitment fraud. Novocol Pharmaceutical of Canada Inc. will never ask for banking information, money or any personal information up front. We will only respond to official applications submitted through our careers site. In addition, we will only use official corporate e-mail addresses (septodont.com or novocolpharma.com) to communicate with applicants. Should you be contacted without submitting an application, please delete the message and advise your e-mail provider.

Internal Job Posting Grade 8. The due date for internal applicants to apply for this role is March 7, 2025.