Build Secretary

Vistry Group PLC; Peterborough; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading construction firm in Peterborough is seeking a Construction Secretary to support their projects. The role includes document preparation, meeting coordination, and maintaining records. The ideal candidate should have a strong administrative background, with proficiency in Microsoft Office. Join us in contributing to sustainable community development and enhancing team collaboration.

Benefits

Competitive salary and annual bonus

Salary sacrifice car scheme

Up to 39 days annual leave with service

Private medical insurance

Enhanced maternity and paternity leave

Life assurance at 4 x annual salary

Qualifications

• Experience in an office environment is required.
• Ability to work with a high degree of accuracy.
• Professional demeanor with a positive outlook.

Responsibilities

• Provide administrative support for construction projects.
• Manage document preparation and meeting coordination.
• Order and manage supplies as needed.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Organizational skills

Communication skills

Numeric skills

Literacy skills

Education

GCSE in Maths and English

BTEC diploma or certificate in administration

Tools

Microsoft Office

Vistry systems (COINS, Keys)

Job description

Role Overview

In a Nutshell…

We have an exciting opportunity for a Construction Secretary to join our team within Vistry East Anglia, at our Peterborough office. As our Construction Secretary, you will provide administrative support for construction projects, including document preparation, meeting coordination, supply management, and training organisation. It also involves maintaining records, tracking safety data, and assisting with compliance and regulatory requirements.

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

Let’s cut to the chase, what’s in it for you…

• Competitive basic salary and annual bonus
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits…

In return, what we would like from you…

• Behave in line with our company values – Integrity, Caring and Quality
• Educated to GCSE standard or
• equivalent in Maths and English
• Experience of working in an office environment
• Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent numeric and literacy skills
• Able to work with a high degree of accuracy
• Excellent organisational skills
• Ability to communicate with colleagues of varying seniority
• Be able to work well as part of a team and able to use own initiative when required
• Professional, with a positive outlook
• Able to prioritise workload to meet deadlines
• Willingness to learn and develop skills and knowledge
• A commitment to work as required to meet the needs of the business

Desirable…

• BTEC diploma or certificate in administration

More about the Construction Secretary role…

• Produce letters, reports, and memos as required, using Microsoft Office packages, and Vistry systems. E.g. COINS and Keys.
• Provide support to all site-based personnel to ensure the smooth running of developments.
• Order PPE, workwear, and stationery etc. items as needed.
• Arrange and support construction meetings and events, including accommodation arrangements as required.
• Collate monthly Safety, Health, and Environmental (SHE) figures.
• Assist in the production of site setup and site handover packs.
• Collate and log build cases and communications from sites into Vistry’s CRM system, Keys.
• Support the construction Director with the distribution of construction-related documents and reports to site teams and relevant stakeholders and members of the supply chain. E.g. NHQC reports.
• Maintain an accurate and efficient electronic filing and archiving system.
• Maintain the construction department’s training matrix.
• Book and organise training for the construction team in line with legal and company requirements.
• Be familiar with the Company’s Safety, Health, and Environmental policies.
• Support the technical team with NHBC, Premier Guarantee & LABC registrations.

Finally, let’s tell you a bit more about us…

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation,and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.

Join us in making Vistry.