Bristol Site Focal

The Boeing Company; Bristol; On-site; GBP 30,000 - 40,000; Full time

Job summary

An aerospace leader is looking for an Administrative Support Specialist in Bristol to facilitate operations and provide administrative assistance in a high-paced environment. The ideal candidate will have prior facilities experience, strong communication skills, and the ability to handle multiple priorities effectively. This role is onsite and offers a comprehensive benefits package including competitive salary, excellent leave options, and professional development opportunities.

Benefits

Competitive salary

Annual incentive plans

23 days plus UK public holidays

Pension Plan with employer contribution

Company paid medical plan

Learning Together Programme

Qualifications

• Must have previous experience in a facilities role.
• Ability to work pro-actively and respond effectively to changing priorities.
• Strong communication skills required for dealing with various stakeholders.

Responsibilities

• Provide administrative and personnel support for on-site activities.
• Maintain site records and manage accounts.
• Support project and process plans.

Skills

Proactive

Organizational skills

Excellent communication

MS Office proficiency

Judgment and initiative

Education

Prior facilities role

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Position Purpose

Boeing Global Enterprise Services (BGES) provide internal services to ~100 non-US locations, in 34 countries, ensuring safe, secure & compliant operations in an effective and efficient delivery model for our stakeholder communities. The team reports into Boeing Global supporting regional teams and works in close collaboration with Enterprise Services, Global Real Estate, Facilities and Asset Management, Indirect Supply Chain, Enterprise Financial Services, Security & Fire Protection, IT&DA and HR Services to deliver a global capability.

Responsibilities

The Site Focal role is positioned to ensure the smooth and seamless operation of the Boeing Bristol offices providing multi-disciplinary business process and administrative support to the residents, working closely with internal business functions and external contractors and suppliers.

Provides administrative, personnel and customer support to facilitate on-site activities. Supports project and process plans and in the implementation of policies and procedures. Develops and maintains relationships and partnerships with customers, stakeholders and peers. Supports multiple administrative processes. Responds to customer requests. The Bristol site is a very busy location which provides facilities for approx. 700 employees and attracts a high volume of visitors.

Duties will include (but are not limited to):

• Input and track all facility related issues through supplier web based platforms to completion with consistent resident communications and fix timelines being provided.

• Build relationship with FM providers to ensure Boeing site operation consistency is adhered.

• Responsible for raising purchase requisitions for facility related items through procurement internal business systems.

• Invoice management support for facility and business procurement when required.

• Development and management of Site Emergency Planning including documentation updates through internationally provided processes, templates and testing.

• Accountability for ensuring that all Health and Safety policies and procedures are systematically applied in order to facilitate the safe, secure, healthy and compliant operation of site activities.

• Support Reception desk duties as required.

• Maintains Site records including management of accounts and facility OEM manuals.

• Internal business support SharePoint management.

• Occasional support to cover as Business Support Specialist/ Site Focal for other sites.

• Opportunities to support projects across the region in a support or leadership capacity.

Skills and Competencies

• Must be a proactive, assertive, high energy individual and can work efficiently in an environment where priorities can change frequently.

• Must be highly responsive to the needs generated by the day-to-day activities of the site and business management requirements.

• Should exhibit mature and independent judgment, initiative and flexibility.

• Able to solve problems as they arise and use initiative or seek clarification as appropriate.

• High levels of discretion are required. Demonstrated experience of working in a confidential environment.

• Precise, accurate, and meticulous and have outstanding organizational skills.

• Be capable working well with others.

• Excellent communication skills; both verbal and written communication.

• Have experience working with and building relationships with a wide range of individuals/business partners within an organization.

• Be computer literate with excellent experience of MS Office. Word, Excel and PowerPoint are essential.

• Experience with Environmental Health and Safety is beneficial

• A prior facilities role is a requirement.

The Boeing benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being. Here’s a snapshot of what we offer:

• Competitive salary and annual incentive plans

• Continuous learning - you’ll develop the approach and skills to navigate whatever comes next
• Success as defined by you - we’ll provide the tools and flexibility, so you can make a meaningful impact, your way
• An inclusive culture - you’ll be embraced for who you are and empowered to use your voice to help others find theirs
• Excellent Adoption and Parental leave options
• 23 days plus UK public holidays and a Winter Break between Christmas and New Year
• Pension Plan with up to 10% employer contribution
• Company paid BUPA Medical Plan
• Short Term Sickness: 100% pay for the first 26 weeks
• Long Term Sickness: 66.67% of annual salary from 27th week
• 6x annual salary life insurance
• Learning Together Programme to support your on-going personal and career development
• Access to Boeing’s Well Being Programs, tool and incentives

Additional Information

• Preferably experienced in working in a multicultural environment.

• Must have a flexible approach

• Occasional travel to other UK offices will be required

• Please note this is an ONSITE position

Applications for this position will be accepted until Aug. 21, 2025

Export Control Requirements: This is not an Export Control position.

Relocation

Relocation assistance is not a negotiable benefit for this position.

Security Clearance

This position requires the ability to obtain United Kingdom Security Check.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

Not a Shift Worker (United Kingdom)

Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are a Disability Confident Committed employer and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.