Bottling & Packaging Co-ordinator, Spirits

Berry Bros. & Rudd; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading fine wine and spirits merchant seeks a Bottling & Packaging Coordinator. This role involves coordinating the bottling process, managing product information, and supporting the Brands Packaging & Production Manager. Exceptional attention to detail and strong organisational skills are key to ensuring smooth operations.

Benefits

24 days' holiday

Private Medical cover

Life Insurance

Pension

Employee Assistance Programme (EAP)

Generous Employee discount

Qualifications

• No specific qualifications required.
• Experience in admin support roles preferred.
• Previous spirits industry experience advantageous.

Responsibilities

• Coordinate bottling process for spirits range.
• Manage central product information files.
• Provide daily support to Packaging & Production manager.

Skills

Attention to detail

Organisational skills

Communication

Teamwork

Tools

SAP

Spreadsheets

Job description

Job Title

Bottling & Packaging Co-ordinator, Spirits

Reporting To

Brands Packaging & Production Manager, Spirits

Location:

No. 4 Pickering Place, St. James’s, London

Hybrid working (3 days per week in the office)

Berry Bros. & Rudd is more than 300 years old, but we never stand still. As the world’s best and most trusted fine wine and spirits merchant, we are committed to helping our customers drink better, now and in the future. A career at Berry Bros. & Rudd is a unique and rewarding experience, combining the rich background of centuries of history with a modern family-owned culture, built on ambitious plans and with people at its heart.

The job in a nutshell

To support the implementation and execution of packaging change as well as the co-ordination of the bottling process for our range of independent spirits. You’ll also provide support and back up to the Brands Packaging & Production Manager for key tasks in their absence.

Internal

Who you will work with

• BB&R Global Brand Controller and team
• Product Master Data team
• Sales Operations, Finance and Production & Spirits supply
• International and UK Commercial and sales channel managers
  
  

External

• 3rd party bottling & production partners
• Dry goods suppliers
• International customers
• Couriers & transportation companies
  
  

Key Responsibilities

Co-ordination of the process to set up and bottle all products across the BBR range of spirits:

• Management of all central product information files ensuring they are up-to-dated on a regular basis
• Management of the bottling process once orders are handed over by Bulk Spirits team
• Work with Product Master Data team to create codes on SAP to ensure timely processing of all bottlings
• Manage production schedule and share with key external stakeholders on a weekly basis
• Check barcodes & label proofs and liaise with printers to ensure on time delivery of labels as per production plan
• Raising of PO’s for bottling and dry goods, checking invoices and good receipting on SAP
• Keep Sales Operations/Commercial advised re readiness of order and liaise re movement of finished goods
• Movement of finished goods from 3rd party production partners to our Basingstoke warehouse in liaison with internal stakeholders
  
  

Point of contact for key suppliers, production partners and internal stakeholders.

Raising of PO’s on SAP for Brands POSM ensuring all info is correct for PMD team.

Provide general admin assistance to BBR Brand team as required.

Daily support to the Brands Packaging & Production manager on key projects

To ensure that all working practices comply with Health and Safety legislation

What You’ll Bring To The Role

• Exceptional attention to detail and organisational skills
• Strong communication skills and teamwork
• Ability to prioritise and manage competing deadlines
  
  

Experience & Knowledge

• Knowledge of SAP
• Confident using spreadsheets
• Experience in admin support roles
• Previous spirits industry experience would be an advantage
  
  

Qualifications

• No specific qualifications required
  
  

We support our colleagues with a wide range of benefits:?you will start with 24 days' holiday, and 3 additional days over the Christmas period and 1 Personal Day, Private Medical cover & Health plan, Life Insurance, Pension, Employee Assistance Programme (EAP), generous Employee discount (up to 40% off products), and many more.

Closing date: 17th July 2025

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.