Bookkeeper/Office Manager - Join Our Growing Construction Company

ZipRecruiter; London; On-site; Full time

Job summary

A well-established construction firm is looking for a skilled Bookkeeper/Office Manager. This full-time role requires overseeing financial records and office operations, with a strong emphasis on using QuickBooks and Excel. A commitment to detail, organization, and communication is essential, alongside experience in bookkeeping, ideally within the construction sector. Enjoy a dynamic work environment with various benefits including 401(k), health insurance, and paid time off.

Benefits

401(k)

Dental Insurance

Health Insurance

Paid Time Off

Vision Insurance

Qualifications

• 3-5 years of bookkeeping experience.
• Proven office manager experience.
• Strong in account reconciliation and collections.

Responsibilities

• Oversee daily office operations.
• Perform account reconciliations.
• Manage bookkeeping tasks like A/P and A/R.

Skills

Bookkeeping

Account Reconciliation

Office Management

Problem Solving

Communication

Organization

Tools

QuickBooks

Excel

Job description

Bookkeeper/Office Manager Position Overview:

We are seeking a detail-oriented and highly organized Bookkeeper/Office Manager to join our team and play a crucial role in our ongoing success. The ideal candidate is a tech-savvy, self-motivated professional who can seamlessly manage financial and administrative tasks while fostering smooth daily operations. This position will work closely with our accountant and various departments to drive efficiency and growth.

Key Responsibilities:

• Oversee daily office operations to maintain an efficient workflow and effective communication among staff.
• Perform account reconciliation to ensure accurate financial records.
• Utilize QuickBooks accounting software to manage accounts and generate financial reports.
• Handle project accounting and bookkeeping tasks, including accounts payable (A/P), accounts receivable (A/R), and preparation of billings and invoices.
• Deposit checks and audit credit card costs/charges and other sales expenses.
• Make client collection calls and report weekly to management.
• Prepare lien waivers, with previous experience being an asset.
• Procure city and state permits, and maintain city and state licenses.
• Maintain subcontractor paperwork, insurance forms, and workers' compensation coverage.
• Manage office and employee records and filing systems, ensuring organization and accessibility.
• Collaborate with other departments to address administrative needs and facilitate smooth operations.
• Maintain project files, vehicle registrations, titles, and maintenance files.

Requirements:

• 3-5 years of bookkeeping experience, preferably in the construction industry or a related field.
• Proven experience as an office manager or in a similar administrative role.
• Strong understanding of account reconciliation, accounts payable, and collections.
• Proficiency in QuickBooks and Excel.
• Computer-literate and comfortable with PC-based office systems.
• Construction industry job cost accounting experience is a plus.
• Adept at learning and implementing new technologies.
• Excellent organizational and time-management skills with a keen eye for detail and accuracy.
• Strong problem-solving abilities and the capacity to manage multiple tasks efficiently.
• Outstanding communication skills to interact effectively with staff and clients at all levels.
• Critical thinking and a positive, can-do attitude.
• Ability to maintain confidentiality and work in an office environment.

General Notes:

• A background and credit check will be required for the selected candidate.
• Our company culture is essential, and we are committed to hiring individuals who are a great fit for this position and our team. We work hard, play hard, and value self-motivated, happy individuals.

Job Details:

• Job Type: Full-time
• Salary: $24.00 - $29.00 per hour
• Benefits: 401(k), dental insurance, health insurance, paid time off, vision insurance.
• Work Location: In-person

How to Apply:

If you are a dedicated, organized, and experienced Bookkeeper/Office Manager who is passionate about contributing to a dynamic and supportive team in a down-to-earth environment, we encourage you to apply! Please submit your resume outlining your relevant work experience and education, along with a cover letter that introduces yourself and highlights what makes you qualified and an excellent fit for this position.

Note: The company is a well-established construction company committed to delivering exceptional results and maintaining a supportive work environment.