Bookkeeper

Trace | Expert Accountancy & Finance Recruitment; Greater London; Hybrid; GBP 45,000 - 50,000; Full time

Job summary

Trace | Expert Accountancy & Finance Recruitment is seeking a reliable Bookkeeper for a fast-paced creative agency in Central London. This full-time, permanent role offers hybrid working and a salary of £45,000–£50,000.

You will own day-to-day bookkeeping, manage cash flow, support month-end processes and liaise with the Finance Director and project teams. The role also includes coordinating domestic and international flight bookings, acting as the travel contact, and maintaining accurate

Qualifications

• Experience across the full bookkeeping cycle.
• Strong Excel skills and ability to reconcile data.
• Knowledge of UK VAT, PAYE and US Sales Tax.
• Part-qualified AAT, ACCA or CIMA advantageous.

Responsibilities

• Own day-to-day bookkeeping, incl. invoices and reconciliations.
• Maintain rolling cash flow forecast and support month-end processes.
• Coordinate flight bookings domestically and internationally.
• Liaise with project teams and respond to supplier queries.
• Prepare month-end schedules and liaise with external accountants.

Skills

Full bookkeeping cycle

Cash flow management

High-volume transactions

Excel proficiency

Independent worker

UK VAT knowledge

PAYE knowledge

Education

Part-qualified AAT/ACCA/CIMA

Tools

Excel

Job description

Bookkeeper, Creative Agency, Central London, paying £45 - 50,000

Hybrid, Marcomms, Full-Time, Perm

We are looking for a reliable, highly organised and detail-focused Bookkeeper to join a fast-paced and creative business.

This is a hands-on role suited to someone with strong bookkeeping experience who enjoys taking ownership of day-to-day financial processes. You will be responsible for maintaining accurate financial records, supporting month-end processes, managing payments and cash flow, and working closely with the wider team to ensure the finance function operates smoothly.

The role also includes responsibility for coordinating domestic and international flight bookings, making this an ideal opportunity for someone who enjoys a varied position with a broad range of responsibilities.

Key Responsibilities

• Own the day-to-day bookkeeping, including sales invoices, purchase invoices, bank and credit card reconciliations, and expenses.
• Use accounting and expense management systems to maintain accurate financial records.
• Work closely with project teams to ensure receipts and supporting documentation are uploaded correctly and promptly.
• Proactively chase missing receipts, invoices and credit notes from team members and suppliers.
• Resolve discrepancies and ensure ledgers remain accurate and up to date.
• Manage the accounts inbox and respond promptly to supplier and client queries.
• Maintain a rolling short-term cash flow forecast and highlight potential pressure points to the Finance Director.
• Manage supplier relationships and payment terms.
• Ensure all ledgers are fully reconciled and month-end ready.
• Prepare month-end supporting schedules, including accruals, prepayments, deferred income, project costs and depreciation, for review by the Finance Director.
• Run payroll and ensure PAYE and pension postings are accurate following approval.
• Support year-end processes and liaise with external accountants.
• Take ownership of flight bookings across the business, covering both domestic and international travel.
• Act as the key point of contact for flight changes, updates and cancellations.
• Liaise with the wider team, booking agents and airlines to secure appropriate and cost-effective travel arrangements.
• Maintain a consolidated and continually updated record of flight information.

We are looking for someone who is:

• Experienced across the full bookkeeping cycle.
• Comfortable managing cash flow and prioritising payments within a fast-paced, project-driven environment.
• Highly organised, accurate and confident handling a high volume of transactions.
• Confident using Excel and reconciling financial data back to source.
• Familiar with UK VAT, PAYE and US Sales Tax.
• A self-starter who can work independently while keeping senior finance stakeholders appropriately informed.
• Experience within the creative, luxury, events or related sectors would be highly desirable.
• Part-qualified AAT, ACCA or CIMA would be advantageous.