Bookkeeper

Collate Form; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Collate Form, a design-led interiors business, is seeking an experienced Accountant / Bookkeeper to own the day-to-day finance function within its London operation, working closely with the General Manager and the international finance team.

You will manage invoicing, supplier payments, payroll support, VAT and year-end processes, ensure accurate reporting, and help identify improvements to controls and key processes across live projects.

Qualifications

• Solid bookkeeping or accounting experience
• Experience with UK VAT, PAYE and general accounting requirements
• Experience using accounting software (Xero, Sage or QuickBooks)
• Excellent attention to detail and ability to meet deadlines independently
• Discretion with financial and commission information
• Clear, professional communication and collaboration with teams

Responsibilities

• Raise and process customer invoices
• Manage purchase invoices and supplier payments
• Monitor customer balances and chase outstanding payments
• Reconcile CRM and accounting records
• Maintain up-to-date financial information
• Complete regular bank reconciliations
• Support monthly payroll, including commission and holiday-pay calculations
• Assist with month-end and year-end processes
• Coordinate invoicing with sales and operations on live projects
• Liaise with international accounting team on reporting and intercompany requirements
• Work with external accountants on VAT, corporation tax and UK compliance
• Maintain audit-ready financial records
• Review processes to improve controls and efficiency

Skills

Bookkeeping

Attention to detail

Deadline management

Communication skills

Discretion with financial data

Team collaboration

Education

AAT or ACCA part-qualified

Tools

Xero

Sage

QuickBooks

Job description

This is a hands-on role for someone who likes things to be accurate, organised and properly controlled.

Established design-led interiors business looking for an experienced Accountant / Bookkeeper to take ownership of the day-to-day finance function within its London operation.

Working closely with the General Manager, wider showroom team, international finance department and external UK accountants, you will oversee the financial administration of a busy, project-led business.

You will need to be comfortable working independently and taking responsibility for your own work, while also being part of a collaborative commercial team.

The Role

You will manage the day-to-day financial processes behind the London business, ensuring sales, purchasing, payments and reporting remain accurate and up to date.

Responsibilities will include:

• Raising and processing customer invoices
• Managing purchase invoices and supplier payments
• Monitoring customer balances and chasing outstanding payments
• Reconciling CRM and accounting records
• Maintaining accurate and up-to-date financial information
• Completing regular bank reconciliations
• Supporting monthly payroll, including commission and holiday-pay calculations
• Assisting with month-end and year-end processes
• Working closely with sales and operations to ensure invoicing and payment information reflects live projects
• Liaising with the international accounting team on reporting and intercompany requirements
• Working with external accountants on VAT, corporation tax and UK compliance
• Maintaining organised, audit-ready financial records
• Reviewing existing processes and identifying opportunities to improve controls and efficiency

About You

We are looking for someone with solid practical bookkeeping or accounting experience.

Experience within furniture, interiors, retail, luxury goods or another customer-order-driven business would be particularly relevant.

You should have:

• Strong bookkeeping and accounting fundamentals
• Working knowledge of UK VAT, PAYE and general accounting requirements
• Experience using accounting software such as Xero, Sage or QuickBooks
• Excellent attention to detail
• Confidence managing regular deadlines independently
• A high level of discretion when dealing with financial and commission information
• Clear and professional communication skills
• The ability to work collaboratively with sales, operations, management and external advisors

AAT or ACCA part-qualified would be advantageous but is not essential.

The Opportunity

This is a genuinely important position within a successful London operation.

You will have ownership of the day-to-day finance function while being supported by an experienced wider accounting structure.

There is also real scope to improve processes, introduce stronger systems and help shape how the finance function operates as the business develops.