Bookings Coordinator

Pertemps; Bromsgrove; On-site; GBP 25,000 - 30,000; Full time

Job summary

A vibrant arts venue in Bromsgrove is seeking a Bookings Coordinator to manage events, coordinate logistics, and engage with the community. The ideal candidate will have experience in theatre or event management, strong communication skills, and excellent organizational abilities. This role offers a salary of £25-30K, flexible hours, and a creative working environment.

Benefits

22 days + statutory holiday

Free onsite parking

Opportunity for professional development

Qualifications

• Experience in a similar role within theatre, hospitality, arts, or event management.
• Strong understanding of theatre operations, technical requirements, and logistics.
• Ability to work under pressure and manage multiple events simultaneously.

Responsibilities

• Manage the booking of theatre performances and community activities.
• Coordinate logistical aspects of booked events.
• Prepare event information for marketing and ensure successful execution.

Skills

Theatre operations understanding

Strong communication skills

Organizational skills

Proficiency in Microsoft Office

Problem-solving approach

Tools

Venue booking systems

Job description

Overview

Bookings Coordinator sought by Artrix Theatre, a vibrant and dynamic arts venue offering live performances, films, and community events. Located in Bromsgrove, the venue provides a welcoming space for both established and emerging talent, and an inclusive platform for the local community to engage with the arts.

Responsibilities

• Work closely with the Lead Trustee to manage the booking of all theatre performances, events, and community activities.
• Coordinate all logistical aspects of booked events, including scheduling, staffing notifications, and passing on safeguarding and technical requirements.
• Quote booking terms, fees, and contracts, ensuring clarity and fairness from a pre-provided framework.
• Assist the Lead Trustee with input to and updating of the Venue Management system.
• Maintain strong relationships with community room hirers, promoters, artists, and production teams to facilitate smooth event execution.
• Prepare event information for marketing, including schedules, performer details, and event-specific requirements.
• Collaborate with the Technical Manager to ensure all production requirements are met (technical, staging, lighting, sound).
• Work with the lead volunteer to adhere to safeguarding measures.
• Liaise with the Venue Manager to ensure spaces are prepared to specification.
• Monitor the smooth operation of events on the day of performance if on-site.
• Collect feedback from bookers and report to the Operations Team.
• Collaborate with Marketing and Box Office teams to promote upcoming events and ensure ticket sales are on track.
• Report to the Lead Trustee and Operations Team on bookings, operational issues, and opportunities for growth or improvement in programming.
• Carry out associated administrative duties: maintain bookings calendar, process booking forms and contracts, prepare event paperwork, load show information, invoice and check deposits/fees, and prepare financial summary statements and net income.

Essential Skills & Experience

• Experience in a similar role within theatre, hospitality, arts, or event management.
• Strong understanding of theatre operations, technical requirements, and logistics.
• Excellent communication skills to liaise with performers, promoters, staff, and the public.
• Strong organisational skills with the ability to manage multiple events simultaneously.
• Proficiency in Microsoft Office and venue booking systems (experience with Patronbase or similar software is an advantage, but training will be given).
• Proactive, problem-solving approach with excellent attention to detail.
• Ability to work under pressure and remain calm during busy periods.
• Flexibility to work evenings and weekends as required by the event schedule.
• Experience of invoicing and financial statement preparation.

Desirable Skills

• Knowledge of the performing arts industry and current trends.
• Experience negotiating contracts and managing budgets.
• Familiarity with health and safety regulations within a theatre or event context.

Benefits

• C£25-30K salary, negotiable depending on experience
• 22 days + statutory holiday, rising with service to 25 days
• Free onsite parking
• Nest pension
• 35 hours per week (some evenings and weekends required)
• A supportive and creative working environment within an established cultural hub
• Opportunity to be involved in diverse, exciting projects and events
• Chance to contribute to growth and success of a community-focused venue
• Opportunities for professional development and growth within the arts sector

Bromsgrove, Worcestershire