Book Keeper and Payroll Administrator

Future Office Ltd; Forton; On-site; GBP 18,000 - 28,000; Part time

Job summary

Future Office Ltd in Forton, near Garstang, is seeking a part-time Book Keeper and Payroll Administrator to maintain financial records, post transactions, reconcile ledgers and support month-end/year-end processes.

We would recruit two part-time colleagues (16–20 hours/week). For flexible local work, hours can be around school drop-offs, with reliable cover for payroll deadlines. The role includes payroll processing, audits, and process improvements.

Qualifications

• Strong bookkeeping skills, including maintaining ledgers and managing day-to-day financial records.
• Ability to prepare, understand, and support the production of financial statements.
• Proficiency in XERO accounting software and finance systems relevant to bookkeeping and payroll.
• Experience recording and reconciling journal entries (accounting) with high attention to detail.
• Previous payroll administration experience, including statutory reporting and compliance.
• Good numerical, analytical, and problem-solving skills, with a focus on accuracy and confidentiality.
• Effective communication and collaboration skills, with the ability to work independently and as part of a team.
• Relevant qualification in accounting, finance, or payroll, or equivalent practical experience.
• Knowledge of UK accounting and payroll regulations would be beneficial.

Responsibilities

• Maintain accurate financial records, posting and reconciling transactions.
• Manage ledgers and prepare basic financial reports.
• Process payroll and ensure timely and accurate payments.
• Maintain employee records and handle statutory deductions and reporting.
• Record journal entries using accounting software; support month-end and year-end processes.
• Collaborate with internal teams, support audits and compliance activities.
• Contribute to continuous improvement of financial and payroll processes.

Skills

Bookkeeping

Payroll administration

Journal entries

Financial statements

Analytical skills

Communication

Confidentiality

Teamwork

Accounting qualifications

UK payroll regulations

Education

Accounting/finance/payroll qualification

Tools

Xero

Job description

Company Description

Future Office Ltd is a UK-based pioneer in workplace solutions, delivering high-quality, innovative office fit-outs through an in-house team of accredited specialists. The company holds ISO9001:2015, SafeContractor, and Cyber Essentials Plus certifications, reflecting robust quality, safety, and security standards. Future Office Ltd provides complete office solutions to major UK organisations, building long-term client relationships over more than 30 years. The team operates in challenging environments to strict standards, offering services from workplace consultation and design through to large-scale refurbishments. By working with leading UK manufacturers, the company creates vibrant, technology-enabled workplaces that support recruitment, retention, and employee well-being.

Role Description

Book Keeper and Payroll Administrator role based in Forton, near Garstang PR3

We would be happy to recruit either:

Two part-time colleagues working 16–20 hours each per week. or

For part-time applicants, we’re happy to discuss hours around school drop-off and collection, with reliable cover for payroll and accounting deadlines.

If you’re returning to work, balancing caring responsibilities or simply looking for a flexible local role, we’d love to hear from you. You don’t need to apply with a job-share partner.

The position is responsible for maintaining accurate financial records, including posting and reconciling transactions, managing ledgers, and preparing basic financial reports. The role includes processing payroll, ensuring timely and accurate payments, maintaining employee records, and handling statutory deductions and reporting. Day-to-day tasks involve using accounting software to record journal entries, support month-end and year-end processes, and assist with queries from management, suppliers, and employees. The individual will collaborate with internal teams, support audits and compliance activities, and contribute to the continuous improvement of financial and payroll processes.

Qualifications

• Strong bookkeeping skills, including maintaining ledgers and managing day-to-day financial records.
• Ability to prepare, understand, and support the production of financial statements.
• Proficiency in XERO accounting software and finance systems relevant to bookkeeping and payroll.
• Experience recording and reconciling journal entries (accounting) with high attention to detail.
• Previous payroll administration experience, including statutory reporting and compliance.
• Good numerical, analytical, and problem-solving skills, with a focus on accuracy and confidentiality.
• Effective communication and collaboration skills, with the ability to work independently and as part of a team.
• Relevant qualification in accounting, finance, or payroll, or equivalent practical experience.
• Knowledge of UK accounting and payroll regulations would be beneficial.