Book-Keeper

AR Hine Associates; Hemel Hempstead; On-site; GBP 40,000 - 60,000; Full time

Job summary

A small established firm in Hemel Hempstead is seeking a Bookkeeping professional to handle a variety of financial tasks. Responsibilities include maintaining records in Xero, managing invoices and payments, and generating financial reports. Ideal candidates will have bookkeeping experience and be familiar with HMRC regulations. This is an office-based role with no hybrid options.

Qualifications

• Experience with bookkeeping or accounting roles.
• Familiarity with HMRC regulations and compliance.
• Ability to produce financial reports.

Responsibilities

• Maintain accurate records in Xero software.
• Manage the purchase ledger and process invoices.
• Generate financial reports for analysis.

Skills

Xero software proficiency

Bank reconciliation

VAT return management

Supplier management

Tools

Dext

Excel

Job description

Varied Bookkeeping role, office based (no hybrid arrangement). Joining small established Quantity Surveyors.

Core Bookkeeping Tasks

• Maintain accurate records in Xero software
• Upload and process receipts/invoices via Dext, ensuring correct posting into Xero
• Manage the purchase ledger, including supplier invoices and payments
• Make supplier and subcontractor payments in line with due dates
• Perform bank reconciliations regularly
• Allocate costs and revenues correctly to projects
• Handle CIS/Subcontractor invoices and deductions
• Manage VAT returns and submissions
• Prepare and submit HMRC payments (PAYE/CIS)
• Support end-of-year preparation for accountants/auditors
• Manage and reconcile multiple bank accounts

Reporting & Analysis

• Generate aged payables reports and follow up on outstanding balances
• Produce P&L reports (company-wide and project-based)
• Prepare balance sheet reports for review
• Run and review the trial balance to ensure accounts are accurate and balanced
• Support cashflow management and forecasting
• Create monthly reporting packs as required

Payroll (not essential but ideal)

• Process payroll runs (or assist with data entry if outsourced)
• Generate pay runs using payable reports

Controls & Compliance

• Complete monthly checklist reconciliations (banks, creditors, VAT, etc.)
• Ensure compliance with HMRC regulations (VAT, CIS, PAYE)
• Assist with end-of-year reconciliations and filing

Account & Supplier Management

• Contact and liaise with merchants, suppliers, and account managers
• Resolve queries and discrepancies on invoices or payments
• Maintain good relationships with suppliers to ensure smooth operations