Book-keeper

AR Hine Associates; England; On-site; GBP 28,000 - 35,000; Full time

Job summary

A small established Quantity Surveyor firm in England is seeking a Bookkeeper for an office-based role. The ideal candidate will manage financial records, process payroll, and ensure compliance with HMRC regulations. Strong experience with Xero and good organizational skills are essential for success in this varied bookkeeping role. Competitive pay and opportunities for professional development are provided.

Qualifications

• Experience in bookkeeping and financial record management.
• Proficiency with accounting software, particularly Xero.
• Strong organizational skills and attention to detail.

Responsibilities

• Maintain accurate bookkeeping records and manage purchase ledgers.
• Prepare and submit VAT returns and HMRC payments.
• Generate financial reports and assist with cashflow management.

Skills

Xero software

Bank reconciliations

VAT management

Invoice processing

Supplier management

Tools

Dext

Job description

Overview

Varied Bookeeping role, office based ( no hybrid arrangement ). Joining small established Quantity Surveyors.

Core Bookkeeping Tasks

• Maintain accurate records in Xero software
• Upload and process receipts/invoices via Dext, ensuring correct posting into Xero
• Manage the purchase ledger, including supplier invoices and payments
• Make supplier and subcontractor payments in line with due dates
• Perform bank reconciliations regularly
• Allocate costs and revenues correctly to projects
• Handle CIS/Subcontractor invoices and deductions
• Manage VAT returns and submissions
• Prepare and submit HMRC payments (PAYE/CIS)
• Support end-of-year preparation for accountants/auditors
• Manage and reconcile multiple bank accounts

Reporting & Analysis

• Generate aged payables reports and follow up on outstanding balances
• Produce P&L reports (company-wide and project-based)
• Prepare balance sheet reports for review
• Run and review the trial balance to ensure accounts are accurate and balanced
• Support cashflow management and forecasting
• Create monthly reporting packs as required

Payroll (not essential but ideal)

• Process payroll runs (or assist with data entry if outsourced)
• Generate pay runs using payable reports

Controls & Compliance

• Complete monthly checklist reconciliations (banks, creditors, VAT, etc.)
• Ensure compliance with HMRC regulations (VAT, CIS, PAYE)
• Assist with end-of-year reconciliations and filing

Account & Supplier Management

• Contact and liaise with merchants, suppliers, and account managers
• Resolve queries and discrepancies on invoices or payments
• Maintain good relationships with suppliers to ensure smooth operations