Board Support Lead/Executive Assistant

WPP; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading creative transformation company in London is seeking a proactive individual for executive support within its Board secretarial team. The role involves managing logistics for board meetings, ensuring timely information delivery, and supporting senior leadership. Ideal candidates have strong organisational skills and experience in confidential environments, along with proficiency in Microsoft Office. We promote a culture of creativity and inclusiveness.

Benefits

Opportunities for career growth

Challenging and stimulating work environment

Diverse and inclusive workplace

Qualifications

• Proven Executive Support experience in a global organisation.
• Dynamic organisational skills; highly organised and deadline-driven.
• Attention to detail, ensuring high accuracy.
• Confident communicator, able to build relationships.
• Experience managing confidential information with discretion.
• Tech proficiency in Microsoft Office Suite.

Responsibilities

• Manage all planning, scheduling, and logistics for Board meetings.
• Own the Board meeting calendar to optimise effectiveness.
• Lead the distribution of Board and Committee papers.
• Manage Board-related expenditures and expenses.
• Support meeting and diary management for Group Company Secretary.
• Maintain an efficient operation through broader administrative support.

Job description

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.

Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore.

WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.

Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

Why we're hiring:

We're seeking a proactive and professional individual to play a crucial role in supporting all Board-related activities within the WPP Company Secretarial team. This position offers the opportunity to ensure the timely, accurate, and first-class delivery of essential company secretarial services to the WPP Board.

What you'll be doing:

As key member of our team, reporting to the Group Company Secretary, you will drive the operational excellence behind all Board-related activities, ensuring the smooth, efficient, and professional functioning of WPP's governing bodies. Your responsibilities will include:

• Meeting Logistics:You'll be the architect behind all UK and international WPP plc Board and committee meetings, meticulously handling all planning, scheduling, and logistical arrangements to ensure flawless execution.
• Owning the Board Calendar:Taking charge of the annual Board meeting calendar to optimise the Board's time and effectiveness.
• Ensuring Seamless Information Delivery:Lead the critical process of collating and distributing Board and Committee papers, setting and enforcing deadlines to guarantee timely and accurate dissemination of important information.
• Managing Board Finances:Manage all Board-related expenditures and expenses.
• Support Leadership:Provide crucial meeting and diary management support to the Group Company Secretary and the team, directly contributing to their productivity.
• Contributing to Operational Flow:Support broader administrative needs to maintain an efficient and organised operation.

What you'll need:

We're looking for a professional who brings:

• Proven Board level Executive Support:Demonstrable experience working within an Executive Office, ideally of a listed, global, organisation, consistently delivering exceptional service to C-Suite executives.
• Dynamic Organisational Skills:Highly organised, deadline-driven, and adept at maintaining focus and high standards in a fast-paced, often changing environment.
• Unwavering Attention to Detail:A meticulous approach to work, ensuring the highest level of accuracy in all tasks.
• Confident Communication & Collaboration:An articulate and confident communicator, comfortable working autonomously while also excelling at building strong relationships with key stakeholders.
• Discretion & Professionalism:experience in expertly managing highly confidential and sensitive information with the utmost discretion and professionalism.
• Tech Proficiency:Strong proficiency in relevant software packages, including the full Microsoft Office Suite (Word, Excel, PowerPoint).

Who you are:

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we'll give you:

Passionate, inspired people: We aim to create a culture in which people can do extraordinary work.

Scale and opportunity: We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry. Working within WPP means engaging with a vast, interconnected ecosystem of leading agencies and diverse talent, offering a truly global perspective on corporate governance.

Challenging and stimulating work: Unique work and the opportunity to join a group of creative problem solvers.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.