Board Support Assistant

St. James's Place; United Kingdom; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Join a leading UK wealth management firm as a Board Support Assistant, responsible for managing board communications and ensuring effective governance processes. With a focus on excellence, this role offers opportunities for professional development in a dynamic, hybrid work environment.

Benefits

Competitive salary and discretionary annual bonus

Non-Contributory Pension (10%) and pension matching

Private medical and dental insurance

Paid maternity and paternity leave

Holiday entitlement with options to buy additional days

Qualifications

• Familiarity with corporate governance and support systems.
• Experience in administration in regulated environments preferred.
• Strong attention to detail and communication skills.

Responsibilities

• Manage production and distribution of board and committee packs.
• Coordinate agendas and track governance processes.
• Provide administrative support for meetings and documentation.

Skills

Corporate governance knowledge

Communication

Organizational skills

Job description

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Are you ready to chart your own career path? At SJP, we need talented individuals like yourself to support our evolving culture. If you’re seeking an employer that is passionate about excellence, innovation, and autonomy, SJP could be the place for you.

At a glance:

Location: Cirencester or London with hybrid working

Workplace Type: Hybrid

Employment Type: Permanent

Seniority: Associate

Who We Are

People have always been at the heart of St. James’s Place. We value long-term relationships and are a home for people who care about the future – financially, environmentally, and socially. These core values have enabled us to become a leading FTSE 100 Wealth Management company.

The role:

The Board Support Assistant role is critical to the smooth functioning of the corporate governance framework, providing clear, informative, and timely communications and robust record keeping to enable senior stakeholders to operate effectively with full administrative support.

Working closely and collaboratively with the Board Support and Operations Manager, other Board Support Assistants, and Non-Executive Directors (NED) and Meeting Support Assistants, you’ll provide dedicated administrative and logistical support to boards of directors, the Group Executive Committee (“GEC”), and the wider Company Secretariat team, ensuring the effective and timely coordination of meetings, documentation, and governance processes.

What you'll be doing:

Key responsibilities are split into three areas:

Agenda and Board paper management

• Own the production of board and committee packs allocated to the role holder through to final publication, including liaising with NEDs, Meeting Support Assistants, and the Board Support and Operations Manager to ensure agendas align with meeting logistics.
• Liaise with the Secretary and Company Secretariat members to update agendas as needed.
• Coordinate with owners/sponsors of agenda items to confirm deadlines and paper submissions.
• Issue formal calls for papers, track governance processes, and manage expectations around timing.
• Review papers for errors and ensure cover sheets are accurate.
• Format, upload, and distribute meeting papers via SJP’s Board portal.
• Assist with meeting preparations, including attendee communications and technical support.
• Draft agendas and minutes as needed, manage action lists, and communicate outcomes post-meetings.

Corporate administration and Company Secretariat operations

• Update annual planners, maintain confidential contact databases, and coordinate approvals and governance documentation.
• Support the development of operational systems, tools, and processes within the team.
• Maintain assets like entity structure charts and support other administrative needs.
• Familiarity with corporate governance and supporting senior executives in a regulated environment is preferred.

Flexible Working

We value flexible working arrangements to accommodate different lifestyles and career stages. We encourage applications from candidates who can demonstrate relevant transferable experience, even if they do not meet every criterion.

Why work for us?

Our Rewards

• Competitive salary and discretionary annual bonus
• Non-Contributory Pension (10%, increasing with service) and pension matching
• Protection benefits like life cover, PHI, and critical illness
• Paid maternity and paternity leave, private medical and dental insurance, and holiday entitlement with options to buy additional days
• Discretionary bonus based on performance