Board and CEO Support Executive

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Location: On site at CBBC’s London Office

Salary: In the region of £30,000 p.a.

Does China excite and intrigue you? Are you keen to get to grips with the world's second largest economy? Are you hungry for a fresh challenge and more responsibility in a hugely rewarding role?

As a trusted partner to the Chief Executive, you'll play a key role in managing priorities, communications, and stakeholder relationships — while also supporting the wider leadership team and helping drive strategic initiatives.

About Our Company

The China-Britain Business Council (CBBC) is the UK’s leading China business organisation helping our Members and Clients grow their business with and between the UK and China, and promoting trade and investment links. Our mission is to help UK companies of all sizes and sectors, whether new entrants or established operations, access the full potential of the world’s second largest economy. We also support Chinese companies do business in the UK. Besides our membership programme we deliver a range of practical services, including advice and consultancy, market research, event management, and trade missions. Through nearly 70 years of engagement, we have built up exceptional connections with government and business across China. For more information about us, please visit our website at http://www.cbbc.org.

The China-Britain Business Council embraces diversity and flexible working. We warmly welcome applications from all qualified applicants.

Interested candidates are invited to send a detailed C.V. together with a cover letter explaining how your personality and experience meet our requirements. You must include Board and CEO Support Executive in the subject line of your email and send to: [emailprotected].

We regret that only short-listed candidates will be notified and that applicants who fail to provide a covering letter will not be considered. If you have not had a response within 7 days of the closing date below, then your application has not been taken forward to interview stage.

The closing date for applications is Wednesday 23 April 2025.

Job Purpose

To support the CBBC Board and Chief Executive and maintain an efficient and productive office.

Key Responsibilities

1. Liaise with Board Members to coordinate Board meetings, ensuring timely distribution of papers.
2. Draft Board and Executive Committee meeting minutes from recordings using appropriate technologies.
3. Work with Finance Team to prepare briefing and longer reports (e.g. Annual Report and Quarterly KPIs).
4. Provide diary, travel and other administrative support to the Chief Executive, assisting on special projects.
5. Coordinate CBBC staff to provide briefing materials for the Chief Executive’s external meetings.
6. Ensure effective document control and retrieval.
7. Coordinate emergency drills and other ad hoc health and safety related duties.
8. Coordinate procurement of stationery and other office orders.
9. Manage CBBC enquiries mailbox, drafting replies to straightforward queries and reallocating others.
10. Handle documents requiring notarisation (will require occasional visits to FCO and Chinese Embassy).
11. Produce supporting documents for Client and CBBC staff visa applications for business travel.
12. Provide a courteous office reception service (jointly responsible for main phone switchboard cover).
13. Greet visitors, serving refreshments and ensuring meeting rooms are kept tidy and stocked as necessary.

Essential Skills

1. Exceptional verbal and written communication skills, and some conversational Mandarin is very desirable.
2. Confident, courteous and assertive in handling C-level stakeholders.
3. Strong self-management and organisation skills, ability to work to deadlines and attention to detail.
4. Proactive, adaptable and practical approach to problem solving.
5. Ability to maintain absolute confidentiality and discretion.
6. Adept in using Microsoft Word, Outlook, PowerPoint and Excel.
7. Self-motivated and willing to be flexible on working hours when business needs dictate.
8. Creative, willing to learn and a team player.
9. Willingness to adapt and participate in/support team activities outside of the “core role” as required.